DE-5497 - USA (Virginia) - Records Emergency Response and Recovery Services - Deadline October 13,2026

(1) Vendor needs to provide records emergency response and recovery services. – The Contractor must perform response and recovery services for records, folders, containers, orboxes of records/holdings, equipment, and facilities on an as–needed basis.– The Contractor must provide practical, efficient, and safe options for the retrieval and rehabilitation of the records and holdings while minimizing damage to the records.– The Contractor must provide systematic procedures for the removal of records/holdings, if required.– The Contractor must ensure that all records and holdings are maintained in correct order of records/holdings as found, identified, and inventoried, and must work with the Contracting Officer (CO). Contracting Officer’s Representative(s) (COR) to provide appropriate levels of identification, control, and handling before records/holdings are removed from a facility.– The Contractor will retain with the original records all accompanying documentation and will retain labels and/or identifying information from original containers/boxes/enclosures.– Task 1 – Facility Stabilization for Records Preservation– Task 2 – Re–housing Records into New Containers– Task 3 – Transporting Damaged Records– Task 4 – Retrieval and Packing of Water–Damaged Paper–based Records– Task 5 – Recovery of Bound Volumes (not already stored in boxes)– Task 6 – Oversized Records (e.g. Maps/Cartographic Materials)– Task 7 – Freezing Water–Damaged Records– Task 8 – Vacuum Freeze–Drying Water–Damaged Records– Task 9 – Desiccant or Air–Drying Records– Task 10 – Sanitization and/or Decontamination of Records– Task 11 – Cleaning of Records– Task 12 – Recovery of Flat Photographic Records (printed on paper, film and/or other supports, e.g., metal, glass, etc.)– Task 13 – Recovery of Microfilm Rolls, Motion Picture Film and Magnetic Media– Task 14 – Recovery of Electronic Records– Task 15 – Recovery of Playback Equipment– Task 16 – Reformatting of Records after Recovery(2) All the questions must be submitted no later than September 29, 2026.(3) The contract period will be for one year.