US-FED-00000384928 - H363--Notice of Intent to Sole Source 36C24424Q0045 / 557-26-4-5151-0197 - Building Access Controls Troubleshooting and Repairs - Deadline July 8,2026

Building Access Controls and Site Security Repairs NOTICE OF INTENT TO SOLE SOURCE: IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 7, intends to award a sole source, Firm–Fixed–Price Contract to Convergint Technologies LLC. Per FAR 12.102 (a) VA to usage of Avigilon security camera monitoring system, facility security services are seeking a vendor licensed to work with Avigilon products. Of those that are licensed to work on/with Avigilon products, Convergint has prior experience working with facility security systems and, thus, has intimate knowledge of current facility security situations and needs. Any unforeseen concerns could lead to further delays of assessments and corrective actions that have already been stalled. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS: Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Scottie Scott, Contract Specialist, [email? redacted] Telephone inquiries will not be accepted. Statement of Work 1826 Veterans Blvd Dublin, GA 31021 Scope The vendor will provide all supervision, labor, equipment, and materials needed to complete work for this service contract per this SOW. Work will consist of troubleshooting and repairing the camera system and access controls system at the Carl Vinson VA Medical Center (CVVAMC). All work must be in accordance with applicable local, state, and federal codes, rules, and regulations. Impact shall be minimized and mitigated in a way that limits disruption to the functioning of the Medical Center. Scheduling and coordination with the CVVAMC will be critical and must be coordinated and approved by Contracting Officer s Representative (COR). Current systems are Avigilon ACC 7 for camera monitoring and Software House Tyco C–Cure 9000 with HID Signo Readers for access controls. The work shall include: The vendor shall document all identified deficiencies, provide written recommendations for remediation, and perform on–the–spot corrective actions for any issues that can be resolved within the authorized labor window without procurement of additional equipment or materials. Log in to the ACC7–Enterprise VMS console and review device status, error logs, and communication alerts for all offline or faulty cameras. Identify cameras that are fully offline versus cameras showing degraded status (poor image quality, intermittent connectivity, etc.). Physically inspect each non–functional camera for visible damage, connector integrity, and mounting condition. Test and verify Power over Ethernet (PoE) delivery at each camera drop; confirm switch port status and PoE budget utilization. Test network path continuity from each camera back to the VMS server, including patch panels, switches, and cabling segments. Verify camera IP addressing, subnet mask, gateway, and VMS server communication settings via the ACC7–Enterprise device configuration panel. Attempt firmware–level camera resets and re–discovery within ACC7–Enterprise where appropriate. Document each camera by location, equipment tag/serial number, deficiency type, and recommended corrective action. the fiber pathway. Identify and trace the complete fiber run from the tower camera enclosures back to the nearest IDF/MDF termination point. Inspect all fiber connectors, patch cords, splice enclosures, and junction boxes along the tower fiber route for damage, contamination, or improper termination. Use an Optical Time–Domain Reflectometer (OTDR) or optical light source/power meter to test fiber strand continuity, insertion loss, and identify any breaks or high–loss events. Inspect the media converter(s) or fiber–to–copper transceiver(s) associated with the tower cameras; verify power, link indicators, and device configuration. Check the fiber patch panel terminations at the headend for proper connector seating and contamination. Verify that fiber strands are correctly mapped and cross–connected to the appropriate camera feeds. If fiber damage or a faulty connector is found and a repair can be completed within the authorized scope (e.g., connector re–termination, patch cord replacement), technicians shall perform the repair immediately. Document all findings, including OTDR trace results, loss measurements, and recommendations for any repairs requiring specialized equipment or materials outside this scope. Access the CC9000 PACS management software and review the current status, event logs, and hardware diagnostics for all reported non–functional readers. Identify and record each reader by door name, controller address, and reader port assignment as reflected in the CC9000 database. Physically inspect each card reader for visible damage, LED status indicators, and p