SW-122019 - USA (California) - Web-Based Recorder Notification System - Deadline November 27,2026

(1) Vendor needs to provide web–based recorder notification system.– Recorder maintains the recorded document index and document images. The Assessor maintains APNs, ownership records, and tax–bill mailing addresses. The Assessor maintains APNs, ownership records, and tax–bill mailing addresses. The County will provide a single integrated dataset that combines both sources for generating required notifications and supporting the electronic notification services.– Annual recording volume is approximately 80,000 documents subject to SB 255 requirements, with peak daily volumes of approximately 1,450 documents. Recorded document images are maintained as multipage Group 4 TIF files.– Support receipt of CSV flat file data and TIF image files– Provide reconciliation capabilities for incomplete, duplicate, or ambiguous records– Provide a secure web–based portal supporting voluntary public enrollment in electronic notification services.– Support management of subscriber information and subscriptions.– Provide electronic notifications associated with subscribed properties or other approved criteria.– Automated generation and delivery of notification PDFs using County–approved templates.– Support secure HTTPS access for all web applications and portals.(2) All question must be submitted no later than November 19, 2026.