RFP - Children Youth Commission 3 Year Grant Cycle

The City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission (CYC) is seeking proposals for the Children and Youth Commission Fund. The commission is dedicated to enhancing community services, expanding equitable access, and fostering sustainable growth in program effectiveness by allocating funding to support local community programs that promote the healthy development of children and youth, ages birth to twenty-one (21). The identified funding priorities reflecting the commission's commitment to empowering the Santa Fe community are: Education and Career Readiness Youth Physical and Mental Health and Well-Being Support Services for Youth at Higher Risk Pursuant to Section 2.F. of City of Santa Fe Ordinance No. 2001-7, offerors shall be limited to nonprofit organizations that have been granted and currently hold tax exempt status under Section 501(c)(3) of the Internal Revenue Code, or to applicants whose programs are covered by a fiscal agent that meets these requirements. Offerors shall promote the healthy development of children and youth, ages birth to twenty-one (21). Offerors must possess professional liability insurance at time of contract execution. Offerors must be a vendor of the City of Santa Fe ( https://procurement.opengov.com/portal/santafenm) in order to submit a proposal. Offerors must agree to comply with state laws and rules applicable to workers' compensation benefits for their employees. Failure to comply with the Workers Compensation Act and applicable rules when required to do so may result in the termination of awarded contracts. Funding Criteria and Reporting Requirements: Funding for the Children and Youth Commission Fund comes from a percentage of the City's share of the state gross receipts tax (GRT) and is administered to local nonprofits (funding amount varies due to GRT fluctuations). Funding award amounts for the grant year will be capped at $100,000.00 per year or $300,000.00 for the total over three years. CYC funding cannot be used for capital purchases. Contract terms will begin on July 1, 2026 or upon approval of the City Manager/City’s Governing Body and Mayor signature, whichever occurs later, and end on June 30, 2029. Funding is reimbursement based. Funding is primarily intended to pay for direct services for the community, rather than to pay for administrative costs. Direct administrative costs for the program shall be as low as possible but not to exceed 30% and should be detailed in the budget section of the proposal. Fiscal agents are responsible for program management, financial reporting and all contract requirements. If an offeror is using a fiscal agent and awarded, the fiscal agent will process the reimbursement requests and all official documents and signatures must be those of the fiscal sponsor. Fiscal agent fees shall not exceed 12%. Reporting shall occur biannually. Site reviews and/or visits are conducted by City staff members, commission members and/or consultants. Funded programs may be expected to participate in several training and technical assistance opportunities during the funding year. Funding is subject to current and future revenues collected into the fund, through identified sources and budget appropriations approved by the City’s Governing Body. No guarantee is made or implied by the City for the amount allocated to this Request for Proposals (RFP) which will result in multiple contracts equal to that amount.