SW-117305 - USA (Virginia) - Cloud-Based League Management Platform - Deadline August 25,2026

(1) Vendor needs to provide cloud–based league management platform. – Provide a hosted, cloud–based league management platform for administration of athletic programs, leagues, tournaments, and related recreation services.– Provide software licensing, hosting, implementation, configuration, training, maintenance, technical support, payment processing capabilities, and related services necessary to deliver a secure, user–friendly, and fully supported system.– Provide secure access to the platform for all authorized County personnel and program participants.– Provide licensing that allows agency use of the platform but prohibits unauthorized modification, redistribution, or reverse engineering of proprietary system components.– The system must enable online registration for individuals and teams; collect forms, waivers, consents, demographic information, and documentation; configure fees, discounts, age brackets, and eligibility requirements; manage waitlists, capacity limits, and automatic notifications including required privacy notices and consent acknowledgments.– The system must ensure all collected data is stored, transmitted and processed in accordance with applicable data security and privacy requirement including encryption in transit and at rest.– The platform must enable registration and financial data to be exported to other applications such as Microsoft Excel and Adobe PDF.– The platform must enable a publicly available website that facilitates registration payments and allows for content to be published.– The platform must include integrated communication capabilities that allow administrators and coaches to send bulk and targeted email and SMS messages, deliver automated reminders for events, registration deadlines, and schedule changes, and communicate with parents and teams from within the platform.– The platform must support role–based access controls to ensure that only authorized users may view, edit, or export participant information.– The platform must accept major credit and debit cards and other supported payment methods.– The Contractor must process all registration, event, and program–related payments through the platform using encrypted, PCI–compliant transaction methods and ensure that the agency does not store, transmit, or process raw cardholder data.(2) All the questions must be submitted no later than August 14, 2026.(3) A virtual Prebid conference will be held on August 6, 2026.