Agenda, Legislative, and Public Meeting Management Solution

The City of Palm Desert (“City”) is seeking proposals from qualified firms to provide a comprehensive, modern Agenda, Legislative, and Public Meeting Management Solution that supports the full lifecycle of the City’s legislative and public meeting processes. The City seeks a solution that will streamline agenda development and approval, meeting administration, minutes preparation, public access to meeting materials, video streaming and recordings, records management, and related workflows. The selected solution should improve efficiency for City staff, reduce duplicative processes and system handoffs, enhance accessibility and transparency for the public, integrate with the City’s existing technology environment, and provide a reliable and sustainable platform for future operations. The successful Proposer will be responsible for providing the proposed software solution together with implementation, configuration, data migration, integration, testing, training, go-live support, and ongoing maintenance and technical support. The City anticipates entering into an Agreement for an initial term of three (3) years, with two (2) optional one-year extensions, for a maximum potential term of five (5) years.