US-FED-00000396735 - J041-- CHILLER TUBE CLEANING - Deadline October 21,2026

Chiller Tube Cleaning Services Service–Disabled Veteran–Owned Small Business (SDVOSB) / Veteran–Owned Small Business (VOSB) THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR QUOTATION, INVITATION FOR BID, OR SOLICITATION. The Department of Veterans Affairs, WJB Dorn VA Medical Center, Columbia, South Carolina, is conducting market research to identify eligible and capable Service–Disabled Veteran–Owned Small Businesses (SDVOSBs) and Veteran–Owned Small Businesses (VOSBs) that can provide chiller tube cleaning services. The Government is seeking responses from businesses capable of performing the requirement described below. Information received may be used to determine the appropriate acquisition strategy, including a potential SDVOSB or VOSB set–aside. 1. GENERAL INFORMATION Facility: WJB Dorn VA Medical Center Address: 6439 Garners Ferry Road, Columbia, SC 29209 Primary NAICS Code: 561210 Facilities Support Services Product/Service Code (PSC): J041 Maintenance, Repair, and Rebuilding of Refrigeration and Air Conditioning Equipment Estimated Contract Value: Approximately $38,000 Anticipated Period of Performance: One–time service to be completed within two months after contract award Place of Performance: WJB Dorn VA Medical Center, Columbia, South Carolina Contract Type: Anticipated firm–fixed–price service contract Set–Aside Consideration: SDVOSB/VOSB set–aside, subject to market research and acquisition approval The Government will not reimburse respondents for any costs associated with submitting information in response to this notice. 2. DESCRIPTION OF REQUIREMENT The contractor shall furnish all labor, supervision, transportation, travel, equipment, tools, supplies, materials, and incidentals necessary to perform one–time cleaning and inspection services for the following chillers located in the WJB Dorn VA Medical Center Chiller Plant: Trane Chiller No. 1 Model: CVHF770 Serial Number: L03M08208 Trane Chiller No. 2 Model: CVHF770 Serial Number: L08L05174 Work is anticipated to be performed Monday through Friday, between 8:00 a.m. and 4:00 p.m., excluding weekends and federally observed holidays. No overtime is currently authorized. 3. ANTICIPATED TECHNICAL REQUIREMENTS The contractor shall be capable of performing the following services: Coordinate scheduling with the Government s designated Contracting Officer Representative (COR) or Alternate COR (ACOR). Perform required lockout/tagout procedures. Drain the evaporators and condensers as necessary. Remove the heads from both ends of each condenser and remove necessary piping. Remove one head from each evaporator. Clean condenser and evaporator tubes in accordance with applicable industry standards and manufacturer recommendations. Perform Eddy Current testing of the tubes and provide a written test report. Replace brushes in the condenser automatic tube brush system. Replacement brushes must be compatible with the ATB systems manufactured by Water Technology of Pensacola, Inc. Replace basket clips on each condenser basket. Replace up to 25 baskets per chiller, for a total of up to 50 baskets. Reinstall condenser and evaporator heads and associated piping. Check and verify chiller operation after completion of work. Provide a service report to the COR no later than ten business days after completion of the work. The contractor shall clearly barricade or block off the work area during performance to prevent unauthorized personnel from entering or interfering with the work. 4. DELIVERABLES The contractor shall provide a written service report identifying, at a minimum: Date the work was performed; Chiller number; Work performed on each chiller; Results of the Eddy Current testing; Any areas of concern or recommended corrective actions; Name of each technician who performed the work; and Confirmation that operational checks were completed. 5. PERSONNEL AND SAFETY REQUIREMENTS The contractor shall provide qualified personnel with demonstrated commercial water–cooled chiller experience. At a minimum, the contractor shall be capable of providing: Qualified HVAC/chiller technicians experienced with Trane centrifugal chillers; Personnel with experience performing condenser and evaporator tube cleaning; Personnel experienced with Eddy Current testing of chiller tubes; Personnel trained in applicable lockout/tagout procedures; Personnel with OSHA 10–hour training; Appropriate personal protective equipment and safety equipment; and Tools and equipment necessary to complete the work. The contractor shall: Secure all tools and equipment at all times; Remove tools and equipment from open areas or store them in a secured location during breaks, lunch, and at the end of each workday; Remove all debris from the facility at the end of each workday; Check in and out with the Engineering Control Center in Building 100 before starting and after completing work each day; and Comply with the Medical