SW-120356 - USA (Illinois) - Cloud-Based Road Improvement Impact Fee Management System - Deadline October 22,2026

(1) Vendor needs to provide cloud–based road improvement impact fee management system. • Provide a non–proprietary, open–source–based and cloud–based road improvement impact fee management system that agency staff can fully administer and configure without consultant assistance and without recurring software license or subscription fees. • The system shall provide an applicant self–service portal for submitting applications and documents and tracking status, automate review, approval, invoicing, receipt and reporting workflows, calculate fees accurately using effective–dated ordinance provisions and fee schedules, integrate with the agency’s existing payment platform and maintain a permanent, auditable record of every submission, calculation, approval and payment. • The proposed solution shall include the software platform, implementation, data migration, testing, training, documentation, and deployment under the agency–selected hosting arrangement.• Applicant portal and workflow management:– Online application, document submission and applicant self–service portal.– Application status tracking, workflow milestones and visibility into outstanding requirements, comments, approvals, and next steps.• Document management, certifications and approval records:– Configurable application checklists and required documentation.– Identification and tracking of outstanding application requirements, missing documentation and required applicant actions.• Impact fee administration: Calculation of impact fees based on land use, site development approval date, applicable ordinance provisions, fee schedules, approved credits, approved discounts and approved individual assessments, with clear presentation of applicable calculations, assumptions and requirements.• Financial management and payment processing: Integrate with the agency’s existing payment platform.– Invoice generation and tracking.– Automated payment status updates and payment tracking.• Reporting and dashboards:– Applicant and staff dashboards.– Application status reporting.– Fee assessment and collection reporting.(2) All the questions must be submitted no later than October 14, 2026.