SW-121435 - USA (Colorado) - Web Based Cloud-Based Archival Records Management System - Deadline December 4,2026

(1) Vendor needs to provide cloud–based archival records management system.• Agency is seeking to upgrade its archival collection management systems to a cloud–hosted, web–based platform that staff can use to manage archival catalo records.• The system should include a robust public–facing portal that allows the public tosearch for records and determine whether agency has records they can request access to.• A cloud–hosted, fully managed archival collections management system that can manage at least 8 million catalog records, with the capacity to scale.• The ability to ingest draft records that can be reviewed for quality assurance before being published to the public portal• The ability to search for and filter records by collection name, catalog number, title, creator, location, keyword, date, subject term, format, depositor, deposit date, restriction level, import number, accession number, unique system numbers, and user–defined fields.• The capability to search partial names or catalog numbers, either with Boolean terms or other wildcards, for both internal and external users.• The ability to accommodate hierarchical records, e.g. Collection, Series, Box, and Item.• The ability to deliver near–instantaneous publishing of catalog records once they have been created or edited• The ability for internal users to create and share both dynamic and static lists of records.(2) The contract period will be for one year.(3) All the questions must be submitted no later than November 6, 2026.