Heat Relief Supply Distribution Management

The City of Phoenix invites sealed offers for Description for a Contract Term commencing on or about Contract Start Date, in accordance with the specifications and provisions contained herein or the “Effective Date” which is upon award by City Council, conditioned upon signature and recording by the City Clerk’s department, as required by the Phoenix City Code, whichever is later. The City of Phoenix is seeking a qualified contractor to manage the storage, distribution, and performance tracking of heat relief supplies for summer months (May–September). These supplies include electrolytes, sun hats, cooling towels, sunscreen, reusable water bottles, and other necessary items, which will be procured by the City. Supplies will specifically support the heat relief sites that are members of the Maricopa Association of Governments Heat Relief Network (MAG HRN) within the City of Phoenix's boundaries. The selected contractor will oversee the receipt and secure storage of the City's supplies, ensuring equitable and efficient distribution to designated organizations. This involves maintaining a focus on timeliness to meet the needs of heat relief sites effectively. Additionally, the contractor will track and report distribution data, documenting recipient organizations, the types and quantities of distributed supplies, and the frequency of distributions. These tasks will ensure transparency, accountability, and effective performance monitoring throughout the summer months. This solicitation is available through the City’s Procurement Portal. For technical support issues related to the OpenGov e-Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.