SW-119555 - USA (Kansas) - Agenda Management Software - Deadline October 16,2026

(1) Vendor needs to provide agenda management software. • Provide a comprehensive, fully integrated agenda management software solution specifically designed for government agencies, including delivery, installation, integration, customization, data conversion, training, documentation, and support and maintenance. • Provide installation and implementation of a commercially available and proven agenda management software solution. 1. Required functional specifications:• Collaborative agenda – ability to see other changes• Workflow process with approvals• Systematic generation or “auto numbering” of Meeting Agenda to include Arabic, Roman Numerals, and Alphabetic upper/lower case and Numerical subheadings/formatting• Customizable to agency branding, graphics, and logos• Ability to “lock” meeting agenda after finalized by agency• Text Header Titles and/or “snippets” to make minutes more efficient and reviewable at a glance• Integrates to website with ease,• Integrates to YouTube• Ability to Index Video• Integration to Municode software solution to data transfer ordinances passed and updated• Cost effective encoder – not proprietary hardware• Timer on–screen with audible sound when time is expired• ADA Compliant agenda and packet• Easily attach documents, files and attachments with ability to control internal/external files• “Batch Creation of Meeting Agendas” from multiple agenda item creations• Ability to omit, remove, and defer agenda items entered into the software solution• Remote Voting for virtual meeting attendance2. Desired functional specifications:• Votes do not show on screen until marked as passed or failed• Text alpha/numerical search feature in meeting agenda to allow software solution users to expedite review and/or “take a user where they directly need to view”• Beginning/end button options to view meeting agendas with single click functionality• Agenda Item attachment organization and manual sequence to allow marking of an attachment to be listed first under that meeting section, even if the document is updated after a subsequent attachment file.• Edit an attachment from the program instead of downloading, editing then reuploading(2) All the questions must be submitted no later than September 22, 2026. (3) The contract period will be for one year.