SW-121883 - USA (Virginia) - Marketing and Daily Events Calendar Software - Deadline December 9,2026

(1) Vendor needs to provide marketing and daily events calendar software.– Provide a hosted software–as–a–service (SaaS) platform and related services necessary to meet the Town's requirements.– Provide a hosted community information and marketing platform that supports local business promotion, destination marketing, event calendar management, newsletter distribution, and the sharing of community information across websites and other digital channels and must connect them through shared community information and support participation without requiring repeated manual submissions or reformatting.– Solution should reduce staff coordination and duplicate entry while improving local visibility, discovery, engagement, and administrative efficiency.– Ability to automatically retrieve and populate newsletter content using current information available within the platform, including community events, activities, attractions, business listings, participant information, and other relevant community content, with the ability for authorized Town users to review, edit, and approve content prior to distribution. – The platform shall support the sharing of approved information across the Department of Economic Development’s website and other appropriate digital channels.– Website widgets, embedded calendars, business directories, and content feeds. – APIs, plugins, or other integration methods, where available. – Event, directory, newsletter, and engagement analytics. – Data export and reporting. – Photographs, descriptions, links, maps, and related event information – Campaigns promoting local activities, events, and businesses. –Create, edit, categorize, search, publish, and archive community events. – Ability to manage administrative activities, participant information, and related records through an integrated system, minimizing the need for disconnected systems, duplicate data entry, or redundant records. – Ability to share and maintain consistent information across applicable platform modules, including event management, community calendars, newsletters, business directories, registrations, and CRM or administrative functions. – Comply with the Town’s applicable IT security and privacy requirements and complete any required security review before implementation. (2) All the questions must be submitted no later than November 17, 2026.