SW-120927 - USA (Virginia) - Cloud-Based League Management Platform - Deadline November 16,2026

(1) Vendor needs to provide cloud–based league management platform.– Provide a hosted, cloud–based league management platform for administration of athletic programs, leagues, tournaments, and related recreation services.– Provide software licensing, hosting, implementation, configuration, training, maintenance, technical support, payment processing capabilities, and related services necessary to deliver a secure, user–friendly, and fully supported system.– Provide a turnkey web–based platform, including hosting, licensing, maintenance, updates, support, and all associated services necessary to ensure continuous system availability and reliable operation.– Provide a turnkey, commercially available, web–based platform that is fully functional at the time of bid submission.– The platform must:– Be accessible via modern web browsers and mobile–responsive interfaces– Support secure, role–based access for County administrators, staff, and members of the public– Functional requirements:– Participant registration and program management:– System must enable online registration for individuals and teams; collect forms, waivers, consents, demographic information, and documentation; configure fees, discounts, age brackets, and eligibility requirements; manage waitlists, capacity limits, and automatic notifications including required privacy notices and consent acknowledgments.– Communication tools:– Platform must include integrated communication capabilities that allow administrators and coaches to send bulk and targeted email and SMS messages, deliver automated reminders for events, registration deadlines, and schedule changes, and communicate with parents and teams from within the platform.– Scheduling and team administration:– Scheduling, roster management, and team administration features must be available within the proposed platform as delivered and configurable through administrative settings.– Payment processing:– Platform must accept major credit and debit cards and other supported payment methods.– Platform must provide the agency with full, auditable reporting of all charges, payments, refunds, and chargebacks.(2) All the questions must be submitted no later than October 30, 2026.(3) Pre–bid meeting will be held on October 27, 2026.