SW-122006 - USA (Georgia) - RFI for Recreation Management and Point of Sale System - Sources Sought - Deadline November 30,2026

(1) Vendor needs to provide recreation management and point of sale system.– Activity and program registration:– Enables staff to create and administer instructional classes, sports leagues, youth camps, and special events.– Must support variable pricing structures (e.g., active duty vs. civilian tiering, early registration discounts, prorated fees), real–time roster management, waitlisting, and simultaneous multi–user staff and online patron registration.– Facility and rental management:– Provides conflict–free centralized reservation management for outdoor pavilions, sports fields, party rooms, and rental spaces.– Must prevent double–booking across facilities in real time, record rental agreements/waivers, and enable public availability viewing.– Integrated point of sale (POS) and customer check–in:– Delivers an integrated counter POS module capable of processing retail sales, equipment rentals, day–pass admissions, returns, and voids.– Must record customer check–ins and attendance metrics for leadership reporting and analytics.– Financial accounting and reporting:– Consolidates daily transactional records across all base facilities. Must support end–of–day register reconciliation, cash drawer balancing, tender breakdown (cash, check, card), and standardized financial journal reports for base non–appropriated or appropriated fund accounting.