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closed🌐 pasadena2025-RFP-0104

Mail Services Mailing Postage Meter, Folding, and Inserting System

pasadena / City Clerk

Description

The City of Pasadena City Clerk's department handles all citywide interoffice and US mail processing for the City of Pasadena. The Mail Services Department of the City of Pasadena is inviting proposals from capable vendors to replace their existing mailing equipment. The proposals must encompass installation, training, and an ongoing maintenance plan that includes all parts and labor for a fixed monthly cost over the course of five years. Local service will be offered within 24 hours of any operational issue, covered through the maintenance plan at no additional cost. The City manages an average of 450,000 outgoing mail pieces annually, including letters, postcards, packages, and additional USPS services such as Certified Mail. Due to seasonal fluctuations in volume, the City necessitates two high-speed/volume postage machines and one versatile folding and inserting system with inline meter. Below are the general specifications that the postage machines and folder inserter must meet or exceed for the proposal to be deemed a viable option by the vendor.

Details

Posted
Apr 23, 2025
Response deadline
May 21, 2025, 10:00 PM UTC
Status
closed
Buyer
pasadena
Department
City Clerk
Jurisdiction
pasadena
Reference #
2025-RFP-0104
Summary
<p>The City of Pasadena City Clerk's department handles all citywide interoffice and US mail processing for the City of Pasadena. The Mail Services Department of the City of Pasadena is inviting propo
Is Paused
false
Template Title
Request for Proposals (Competitive Selection PMC 4.08.047)
Copy Count
1
Government Organization Name
City of Pasadena
Government Organization State
CA
Government Organization Website
https://www.cityofpasadena.net/
Government Organization Zip Code
91101
Government Organization Address1
100 N. Garfield Avenue
Government Organization Timezone
America/Los_Angeles
Government Organization Country Code
US
Closed Substatus
awarded
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This listing is a summary from pasadena's open procurement data. We ingest every field the feed publishes; the full solicitation documents are on the source portal.

Raw record
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  "_slug": "pasadena",
  "title": "Mail Services Mailing Postage Meter, Folding, and Inserting System",
  "status": "closed",
  "summary": "<p>The City of Pasadena City Clerk's department handles all citywide interoffice and US mail processing for the City of Pasadena. The Mail Services Department of the City of Pasadena is inviting proposals from capable vendors to replace their existing mailing equipment. The proposals must encompass installation, training, and an ongoing maintenance plan that includes all parts and labor for a fixed monthly cost over the course of five years. Local service will be offered within 24 hours of any operational issue, covered through the maintenance plan at no additional cost. The City manages an average of 450,000 outgoing mail pieces annually, including letters, postcards, packages, and additional USPS services such as Certified Mail. Due to seasonal fluctuations in volume, the City necessitates two high-speed/volume postage machines and one versatile folding and inserting system with inline meter. Below are the general specifications that the postage machines and folder inserter must meet or exceed for the proposal to be deemed a viable option by the vendor.</p>",
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  "created_at": "2025-03-27T22:37:26.373Z",
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  "closeOutReason": null,
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  "proposalDeadline": "2025-05-21T22:00:00.000Z",
  "releaseProjectDate": "2025-04-23T23:56:35.655Z"
}