SW-120136 - USA (Kansas) - Cloud-Based Agenda Management System - Deadline November 2,2026

(1) Vendor needs to provide cloud–based agenda management system. – Provide modern, cloud–based agenda management systems to streamline, automate, and manage the full life cycle of board of county commissioners and other committee meetings.– Agenda item approval workflow and customization of multiple item types.– Creation, modification and management of multiple types of meeting agendas.– ability to create new, independent copies of future agendas and attachments to be used in agenda review.– Video integration with meeting agenda and timestamping, human close captioning services (e.g., Rev, iCAP) on both YouTube and Zoom.– Streaming of live and archived video public meetings on the internet and county’s intranet.– Seamless and modern agenda management workflow, evaluating standalone platforms that can manage the complete meeting life cycle, from initial item creation through live meeting execution, post–meeting minutes, public access, and long–term records storage.– Public facing portal that allows searching and viewing of all meeting information that has been published (agendas, video, minutes, documents, and cabinets).– Customization of public facing web portal for branding, viewing agenda, minutes, video and attachments.– Provide a solution that is hosted, self–hosted or both.– Software programming languages or tools used to maintain it and add new features.– System support windows active directory integration with minimal configuration and near–live automation for immediate user access.– Mobile integration with electronic vote capability, document review and personal editing, control of publishing and draft agenda review at different workflow stages.(2) All the questions must be submitted no later than October 19, 2026.