RFQ #PUARC-1773 - Fuel Delivery and Related Services

The County of Riverside Purchasing on behalf of the following County of Riverside agencies, Facilities Management, County Fleet Services, Fire Department, Flood Control and Water Conservation District (Flood), Regional Parks and Open-Space District (Parks), Transportation and Land Management Agency (TLMA), and Waste Resources is soliciting quotations for the supply and delivery of unleaded and diesel fuel for storage tanks, stationary generators, and emergency fuel deliveries and related services as detailed in this RFQ. County of Riverside is seeking the supply and delivery of the following fuel types, quality and related services: Fuel Type and Quality a) Unleaded Gasoline, 87 Octane w/10% Ethanol b) CARB ULS #2 Diesel, Red Dye 5% Biodiesel c) Ultra Low Sulfur (ULS) NO2 CARB CLEAR Diesel d) R99 RENEWABLE Diesel CLEAR This solicitation is intended to include support services directly related to the delivery of fuels which include, but are not limited to, inventory tank level monitoring, mobile fueling, online fuel ordering, order management and logistics and data management and reporting. The primary focus of this solicitation is on Fuel Delivery with Related Services. This solicitation should NOT be construed to include services-only or technology-only solutions such as fleet management software or maintenance and repair of fuel tanks. Fuel tank and/or stationary generator locations, types and historic usage quantities are detailed in Exhibit B, Fuel Delivery Locations to this RFQ. 1. RELEASE OF REQUEST FOR QUOTATION November 9, 2026 2. MANDATORY PRE-BID MEETING Location: Microsoft TEAMS If you intend on participating in this pre-bid meeting, please email Depnolen@rivco.gov and CatBaker@rivco.gov with the following: 1.Stating your company’s intent to attend. 2.Indicate the names of the personnel attending, their titles and email addresses. Once received, an invite to the meeting will be sent. Bidders MUST RSVP to gain access to the meeting. November 23, 2026 Time: 2:00 PM Pacific Time The Pre-Bid meeting will be hosted virtually via Microsoft Teams with calendar invite to the Teams meeting will be sent to bidder’s that have submitted a RSVP. 3. DEADLINE FOR SUBMISSION OF QUESTIONS Bidders must submit their questions online at www.publicpurchase.com All questions submitted are within the correct RFQ located on www.publicpurchase.com Must be submitted by: November 30, 2026 Time: 1:30 PM Pacific Time Responses to questions will be posted no later than December 3, 2026, 5:00PM Pacific Time at www.publicpurchase.com 4. DEADLINE FOR QUOTATION SUBMITTAL ALL QUOTES MUST BE DELIVERED: Electronically at www.publicpurchase.com RFQ # PUARC-1773 Bid results are posted on www.publicpurchase.com December 14, 2026 at 1:30 PM Pacific Time 5. TENTATIVE DATE FOR AWARDING CONTRACT 5-90 days, contingent upon lowest bidder meeting all of the bid specifications with the resulting Agreement’s effective upon signature of both parties. Conditional offer of award leading to successful contract negotiation(s) may take several months. No information will be released by County during this time period. The Bidders are responsible for checking the Purchasing website for notice of intent to award at: www.publicpurchase.com or www.Purchasing.co.riverside.ca.us The estimated period of performance shall be for five (5) years effective upon the execution of an agreement with the awarded bidder(s), renewable annually, with the option to renew up to one (1) consecutive one (1) year increment, with the completion date through the year 2033, with no obligation by the County of Riverside to purchase any specified amount of goods or services. The intent of this solicitation is to result in specific department managed agreements not to exceed the period of performance indicated and comprehensive of the individual participating department’s operational needs.