EXTRA-79462 - USA (Stanford, Kentucky) - Comprehensive Physical Needs Assessment and Capital Improvement Planning Services - Deadline December 18,2026

(1) Vendor needs to provide comprehensive physical needs assessment and capital improvement planning services to the government authority located in Stanford, KY.– Project initiation and document review• Conduct kickoff meeting with agency management and maintenance representatives; confirm objectives, fieldwork protocols, schedule, points of contact, and resident communications.• Develop and submit an inspection and sampling plan by development and building type for agency approval; reconcile inventory and document any exclusions.– Physical inspections and condition assessment• Building envelope: roofing, siding, masonry, foundations, windows, exterior doors, insulation indicators and moisture intrusion.• Interior systems and finishes: kitchens, baths, floors, walls, ceilings, appliances, accessibility features, and common areas.– Capital needs and cost modeling• Identify each deficiency or component replacement by development, building/system, quantity, condition, estimated remaining useful life, and recommended action.• Distinguish recurring maintenance from capital replacement, and identify lifecycle alternatives when repair and replacement are both viable.– Five–year capital improvement plan• Develop a proposed five–year work program, organized by development and year, based on safety, urgency, asset preservation, resident impact, compliance, cost, and project readiness.• Provide a funding–versus–needs gap analysis using Capital Fund projections supplied by agency; distinguish confirmed resources from assumptions.– Meetings and quality assurance• Kickoff meeting; interim findings meeting; draft report review meeting; and final presentation to agency leadership and, if requested, its Board of Commissioners.• Establish internal review for data consistency, quantities, unit costs, and alignment between narrative, project list, and financial model.• Correct factual, mathematical, inventory, and model inconsistencies identified in agency draft review without additional charge.(2) All the questions must be submitted no later than December 01, 2026.