HR-9399 - USA (Hinsdale, Illinois) - Payroll Administration Services - Deadline October 22,2026

(1) Vendor needs to provide payroll administration services to the government authority located in Hinsdale, IL. – Bi–Weekly Payroll Processing• Receive approved time and payroll change information from designated agency staff and validate the information for completeness and reasonableness. Import time and/or manually key in from timesheets.• Update and audit pay rates, earnings, deductions, tax withholding elections, direct–deposit information, and other payroll data based on authorized Village documentation.• Calculate regular and overtime wages, shift differentials, stipends, retroactive pay, termination or other special payments, and other authorized compensation.• Apply applicable collective bargaining agreement provisions and agency pay practices to payroll calculations.• Calculate and process federal and Illinois tax withholdings, Social Security and Medicare, pension contributions, deferred compensation, insurance deductions, union deductions, garnishments and other authorized deductions.• Prepare a payroll register proof for Village review and approval before payroll is finalized.• Identify unusual variances, missing information, discrepancies, or exceptions and resolve them with designated agency staff before finalization.– Employee Changes and Payroll Maintenance• Maintain payroll tables and employee payroll records necessary for accurate processing, including annual tax–table and statutory limit changes.• Maintain and implement authorized pay tables, classification/pay schedules, and Board–approved or collectively bargained wage changes as they affect payroll.• Maintain the annual payroll and holiday calendar.– Payroll Taxes and Statutory Reporting– Payroll Reconciliations• Reconcile payroll earnings, deductions, taxes, employer liabilities, and withholdings to the general ledger and supporting payroll reports.• Reconcile employee paid and unpaid leave balances reflected in payroll to approved records and timesheet information, as applicable.• Reconcile payroll deductions to amounts remitted to benefit, retirement, union, garnishment, and other payroll deduction recipients.– Payroll Reporting and Employee Support(2) All the questions must be submitted no later than October 15, 2026.