MRB-57939 - USA (Tennessee) - 2027 Festival Event Coordination Service - Deadline October 29,2026

– The Contractor will provide full–service coordination for the agency’s Fest (Festival), including planning, vendor management, logistics, on–site operations, and post–event reporting.– The Event Coordinator will schedule live music and a variety of food vendors.– Work with the agency’s Communication and Engagement Director to create and distribute promotional materials and information including:○ Web content, social media, press releases, flyers, and signage○ Coordinate with local media, tourism bureaus, and community partners○ Festival webpage and vendor directory if applicable.– Coordination Elements to be Completed Coordinator:• Vendor Recruitment, Selection, and Management• Permits, Compliance, and Insurance• Site Planning and Logistics & Safety, Security, and Emergency Planning• Marketing, Promotion, and Communications• Entertainment and Programming• Sponsorships and Partnerships• Volunteer and Staff Management• On–Site Event Management○ Provide qualified on–site staff throughout the Festival, including set–up and breakdown.○ Manage vendor check–in, booth assignments, and issue resolution.○ Monitor compliance with vendor rules, permits, and safety requirements.○ Serve as the primary point of contact for the agency, vendors, and the public during the event.• Post–Event Services