SW-120178 - USA (California) - Space Management Software - Deadline October 13,2026

(1) Vendor needs to provide space management software. – Provide a comprehensive space management software solution. – The solution should streamline the space request and validation process, provide real–time visibility into space availability and utilization, support efficient coordination and approvals, improve asset management and tracking, and provide timely access to critical facility information during emergency situations.– The system shall provide the ability to:• View all current and upcoming space reservations, including desk, room, assigned seat, assigned neighbourhood, and meeting room reservations in one easy–to–use interface.• Reservation capabilities at the seat, meeting room, and neighbourhood level.• Reserve seats, desks, and meeting rooms.• Reserve, modify, and cancel reservations.• Locate co–workers and employees who are currently in the office based on space reservations and seat assignments.• Support user roles that allow authorized users to make reservations on behalf of other employees, such as an administrative assistant making desk reservations for an employee they support.• Establish approval requirements based on reservation type, space type, user, department, location, or other configurable criteria, and allow authorized users to approve, deny, modify, or otherwise manage reservation requests.– The system shall support the management and tracking of employees and their assigned or occupied spaces– The system shall provide interactive floor plan capabilities that allow users to view and manage space and occupancy information.– The system shall support the capture, maintenance, and reference of information and classification used to define current space allocation by business unit.– The system shall provide reporting capabilities for space, employees, assignments reservations, moves, capacity, vacancies, availability, and assets.– The system shall provide visual and interactive dashboards displaying key performance metrics associated with meeting room booking and utilization.– The system shall provide utilization dashboards and reporting capabilities that allow the Court to evaluate how buildings are being occupied using badge and/or Wi–Fi presence data.(2) All the questions must be submitted no later than October 5, 2026.(3) Pre–bid meeting will be held on October 5, 2026.