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closed🌐 bartowfl223227

RFP 26-07 Offsite Records Storage

bartowfl / City Clerk

Description

The City of Bartow, Florida (“City”) is actively seeking a qualified and experienced firm to provide offsite records storage and scanning services in accordance with Florida Department of State. The City currently stores approximately 2,000 cubic feet of documents at an offsite facility. Additional boxes may be added over time. Most boxes stored are standard letter-size 1.5 cubic feet and legal-file 2.0 cubic feet; other box sizes vary from plan boxes to large container boxes and are approximately 6.0 cubic feet in size. The selected vendor must have the ability to accomplish the certified destruction of records stored at their facility as well the transportation of records. The selected vendor must also provide scan on-demand, indexing, conversion, and destruction services. All records management services are required to adhere to statutory provisions of Chapter 119, Florida Statutes and Rule 1B-26.003, Florida Administrative Code. The scope of services provided shall be construed broadly to include all matters related to said services.

Details

Posted
Dec 19, 2025
Response deadline
Jan 28, 2026, 7:00 PM UTC
Status
closed
Buyer
bartowfl
Department
City Clerk
Jurisdiction
bartowfl
Reference #
223227
Summary
<p>The City of Bartow, Florida (&ldquo;City&rdquo;) is actively seeking a qualified and experienced firm to provide offsite records storage and scanning services in accordance with Florida Department
Is Paused
false
Template Title
Solicitation (Attach a Document)
Copy Count
0
Government Organization City
Bartow
Government Organization Name
City of Bartow, FL
Government Organization State
FL
Government Organization Website
https://www.cityofbartow.net/
Government Organization Zip Code
33831-1069
Government Organization Address1
Post Office Box 1069
Government Organization Address2
450 North Wilson Avenue
Government Organization Timezone
America/New_York
Government Organization Country Code
US
Government Organization Phone Country
1
Close Out Reason
One bid was non-responsive; with only one remaining, it is in the City’s best interest to rebid.
Closed Substatus
no vendor selected

Contact

(863)733-4645
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This listing is a summary from bartowfl's open procurement data. We ingest every field the feed publishes; the full solicitation documents are on the source portal.

Raw record
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  "_slug": "bartowfl",
  "title": "RFP 26-07 Offsite Records Storage",
  "status": "closed",
  "summary": "<p>The City of Bartow, Florida (&ldquo;City&rdquo;) is actively seeking a qualified and experienced firm to provide offsite records storage and scanning services in accordance with Florida Department of State. The City currently stores approximately 2,000 cubic feet of documents at an offsite facility. Additional boxes may be added over time. Most boxes stored are standard letter-size 1.5 cubic feet and legal-file 2.0 cubic feet; other box sizes vary from plan boxes to large container boxes and are approximately 6.0 cubic feet in size. The selected vendor must have the ability to accomplish the certified destruction of records stored at their facility as well the transportation of records. The selected vendor must also provide scan on-demand, indexing, conversion, and destruction services. All records management services are required to adhere to statutory provisions of Chapter 119, Florida Statutes and Rule 1B-26.003, Florida Administrative Code. The scope of services provided shall be construed broadly to include all matters related to said services.</p>",
  "isPaused": false,
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  "created_at": "2025-12-16T17:50:03.383Z",
  "department": {
    "id": 15215,
    "name": "City Clerk"
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  "government": {
    "code": "bartowfl",
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      "name": "City of Bartow, FL",
      "phone": "(863)733-4645",
      "state": "FL",
      "website": "https://www.cityofbartow.net/",
      "zipCode": "33831-1069",
      "address1": "Post Office Box 1069",
      "address2": "450 North Wilson Avenue",
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      "timezone": "America/New_York",
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  "closeOutReason": "One bid was non-responsive; with only one remaining, it is in the City’s best interest to rebid.",
  "closedSubstatus": "no vendor selected",
  "proposalDeadline": "2026-01-28T19:00:47.300Z",
  "releaseProjectDate": "2025-12-19T20:47:39.322Z"
}