MRB-58543 - USA (Wyoming) - Concert Production Services - Deadline November 25,2026

(1) Vendor needs to provide concert production services.– Provide concert production and artist procurement services from the initial planning and artist–selection process through completion of each annual fair concert.– Meet and communicate regularly with fair and fairgrounds staff and the fair board and designated concert committee throughout the planning process.– Artist procurement and negotiation:– Contact artists, agents, and authorized representatives to determine interest, availability, routing, and anticipated pricing.– At the direction of the Fair Board and designated Concert Committee, prepare and negotiate artist offers.– Monitor outstanding artist offers and promptly communicate responses, counteroffers, deadlines, and other developments to fair and fairgrounds staff.– Artist contracts and riders:– Coordinate negotiation of the artist agreement until mutually agreeable terms have been reached.– Review all artist contracts, technical riders, hospitality riders, and related documents.– Stage, sound, lighting, and production services:– Review artist contracts and technical riders to determine all stage, sound, lighting, power, equipment, and production labor requirements.– Coordinate all necessary stage, sound, lighting, power, equipment, and production labor with the selected production provider.– Ensure the selected production provider(s) can satisfy applicable artist technical rider requirements and coordinate any necessary substitutions or modifications with the artist's authorized representative.– Concert–day management:– Oversee and execute the artist hospitality, transportation, green room, production, and logistical responsibilities assigned to the Contractor.– Coordinate artist arrival, load–in, sound check, performance, and load–out in accordance with the approved concert schedule.– Address artist–related and production–related issues that arise during event operations and communicate significant issues to Fair and Fairgrounds staff.– Coordinate final artist settlement and payment, as applicable.(2) All the questions must be submitted no later than November 24, 2026.(3) The contract period will be for two years.