SW-121271 - USA (Rhode Island) - Computerized Maintenance Management System - Deadline November 25,2026

(1) Vendor needs to provide computerized maintenance management system. • Provide Computerized Maintenance Management System (CMMS) that includes software, implementation services, training and technical support from a single vendor to serve agency. • Provide a system that supports asset management, work order tracking, service request management, preventative maintenance scheduling, mobile workforce integration and GIS/map–based functionality. •The system should be flexible, user–friendly, and fully integrated to improve efficiency and support informed decision–making as the university grows and asset management becomes more complex. • Asset management;– Ability to create asset inventories and track asset attributes– Setup preventative maintenance schedules on assets and trigger work based on asset condition, time, and usage.• Request management:– Intake requests from students and staff and various departments of the agency– Provide multiple ways to take requests (smartphone, phone, website, etc.)– Provide a way to avoid duplicate or redundant requests• Work management:– Create and complete work on both assets and non–assets– Easily create, assign, prioritize, and complete work activities– Identify activities with their cost to maximize the life of assets• Resource management:– Ability to track labor, equipment and materials costs (including 3rd party vendors)– Ability to expense equipment in either time or miles• Mobile/field access:– Tablet application to perform request tracking, work and inventory assets in the field– Smartphone application to perform work and inventory assets in the field– Mobile application must be able to create and complete work, enter resources, create assets and edit existing assets and attributes • Reporting and exporting data:– Standard reports included– Create and Edit Reports– Allow for export to CSV and/or Excel• Data integration and migration: Integration of data between various existing databases(2) All the questions must be submitted no later than November 06, 2026.