open🌐 County of San Mateo2026-RFP-00266
Facility Condition Assessment and Asset Management Solution
County of San Mateo / Public Works - Capital Projects
Description
The County of San Mateo (County) is soliciting competitive proposals from qualified firms to deliver a turnkey Facility Condition Assessment (FCA), compile a unified Master Equipment Register (MER), deploy an enterprise-grade cloud Facility Condition Information System (FCIS), and implement bi-directional integration with the County’s Computerized Maintenance Management System (CMMS) IBM Maximo Application Suite SaaS. This solicitation is structured into two distinct operational phases: PHASE 1 (BASE SCOPE) : Complete on-site baseline Facility Condition Assessments across approximately 100 facilities (~4.5 million gross square feet across 75 sites) following ASTM E2018-24 standards. Perform discrete equipment nameplate inventories and install durable 2D physical barcode tags for maintainable mechanical, electrical, plumbing, conveyance, and life-safety systems. Compile and validate a unified Master Equipment Register (MER) that establishes an identical data baseline between IBM Maximo and the FCIS. Provide, configure, and host a SaaS-based FCIS platform delivering real-time Facility Condition Index (FCI) calculations, multi-year capital renewal modeling, and localized RSMeans-based cost estimating. Format, validate, and batch-load the complete Master Equipment Register directly into the County’s IBM Maximo Application Suite environment, and establish automated synchronization between Maximo and the FCIS. PHASE 2 (OPTIONAL/ADD-ALTERNATIVE SCOPE): Develop standard, manufacturer-aligned Preventive Maintenance (PM) Job Plans, task check-sheets, and recommended service frequencies, pre-formatted for direct batch upload into Maximo Job Plans and PM Master applications.
Documents (10)?
- Download📎 605ca379-c663-4d6f-b57c-567c2e781ae4_Maximo_SMMC_Assets.xlsxapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet · 101 KB
- Download📎 7b949fc9-24d0-4e85-83dc-6d90ef66aa65_FCIS_COB2.XLSapplication/vnd.ms-excel · 400 KB
- Download📎 d0abfe59-453d-4c2f-b0c6-06571b293ff9_Maximo_COB2_Assets.xlsxapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet · 17 KB
- Download📎 eb5ff4fd-e787-47a8-909a-870d5983bac1_260505_Master_Facility_list_FCIS.xlsxapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet · 24 KB
- Download📎 fb25a232-7d47-4ebc-bf20-e8a4f24e1b1c_Maximo_COB2_Locations.xlsxapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet · 11 KB
- Download📎 fb96af38-1583-4a6b-a728-1c55cb9a6d27_Maximo_SMMC_Locations.xlsxapplication/vnd.openxmlformats-officedocument.spreadsheetml.sheet · 65 KB
- Download📎 ffd236b2-c4d8-49f0-94a7-3f31655db978_FCIS_SMMC.XLSapplication/vnd.ms-excel · 359 KB
- Download📎 project_document_snapshot.pdfapplication/pdf · 485 KB
- Download📎 Standard_Contract_Template_-_Over_$200K_DRAFT.docxapplication/vnd.openxmlformats-officedocument.wordprocessingml.document · 69 KB
- Download📎 Standard_Contract_Template_-_Under_$200K_DRAFT.docxapplication/vnd.openxmlformats-officedocument.wordprocessingml.document · 69 KB
Details?
- Posted
- Nov 3, 2026
- Response deadline
- Dec 18, 2026, 10:00 PM UTC (45d)
- Status
- open
- Buyer
- County of San Mateo
- Department
- Public Works - Capital Projects
- Jurisdiction
- County of San Mateo
- Reference #
- 2026-RFP-00266
- Has Description
- true
- Summary
- The County of San Mateo (County) is soliciting competitive proposals from qualified firms to deliver a turnkey Facility Condition Assessment (FCA), compile a unified Master Equipment Register (MER)
- Government Code
- smcgov
- Government Organization City
- Redwood City
- Government Organization State
- CA
- Government Organization Website
- https://www.smcgov.org/
- Government Organization Zip Code
- 94063
- Government Organization Address1
- 400 County Center
- Government Organization Address2
- 1st Floor
- Government Organization Country Code
- US
Contact
(650)363-4123
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This listing is a summary from County of San Mateo's open procurement data. We ingest every field the feed publishes; the full solicitation documents are on the source portal.