Consultancy Services for the improvement of teacher deployments — Malawi Foundational Learning Program for Results

MINISTRY OF EDUCATION, SCIENCE AND TECHNOLOGY MALAWI FOUNDATIONAL LEARNING PROGRAM FOR RESULTS (MFLP) REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES - FIRM SELECTION) Country MALAWI Name of Project MALAWI FOUNDATIONAL LEARNING PROGRAM FOR RESULTS (MFLP) Project No. P507745 Assignment Title CONSULTANCY SERVICES FOR IMPROVEMENT OF TEACHER DEPLOYMENT THROUGH THE SCALE-UP AND ENHANCEMENT OF THE TEACHER MANAGEMENT INFORMATION SYSTEM (TMIS) Reference Number MW-MOBSE-556147-CS-CQS Issue Date 25th June,2026 The Government of Malawi, through the Ministry of Education, Science and Technology (MoEST), is implementing the Malawi Foundational Learning Program for Results (MFLP) with financing from the Global Partnership for Education (GPE). The Program aims to increase access to pre-primary education and improve learning environments and teaching skills in lower primary education. One of the key challenges affecting education service delivery in Malawi is the inequitable distribution of teachers across schools, resulting in overcrowded classrooms in some locations while others remain understaffed. In addition, weak integration between teacher management data and payroll systems has limited transparency and accountability in teacher management and workforce planning. To address these challenges, the Ministry intends to strengthen teacher deployment and workforce planning through the scale-up of the existing Secondary Teacher Management Information System (STMIS) into a comprehensive Teacher Management Information System (TMIS) covering both primary and secondary education. The enhanced TMIS will support teacher management from recruitment to retirement and provide tools for equitable deployment, workforce planning, payroll verification, and performance management. The consulting services (“the Services”) will include the design, development, customization, deployment, and operationalization of an enhanced Teacher Management Information System (TMIS) and related tools for teacher deployment and workforce planning. The assignment will include, but not be limited to, the following: Conducting consultations with key stakeholders, user departments, and directorates to gather functional and technical requirements for the scale-up of the TMIS; Reviewing and adapting the existing Secondary Teacher Management Information System (STMIS) to support management of teachers in both primary and secondary schools; Designing, developing, and deploying a web-based Teacher Management Information System (TMIS); Developing and implementing teacher deployment monitoring tools to facilitate real-time tracking of teacher deployment and workforce management; Developing functionality to support management of class allocation at school level; Integrating management of the Reformed Hardship Support Scheme into the TMIS; Incorporating payroll verification and audit functionality to strengthen accountability and support identification of ghost workers; Developing algorithms and decision-support tools for equitable teacher allocation and workforce planning; Designing, developing, and deploying a mobile application with offline capabilities and functionality equivalent to the web-based platform; Strengthening integration and interoperability between teacher management, payroll, and related education management systems; Developing teacher allocation tools, guidelines, and workforce planning reports; Training users, administrators, and technical staff on system operation, management, equitable teacher deployment methodologies, and system maintenance; Preparing all technical documentation, user manuals, source code documentation, and related project reports; and Providing technical support during implementation and deployment of the system. The detailed Terms of Reference (TORs) for the assignment can be obtained from the address given below. The Ministry of Education, Science and Technology now invites eligible consulting firms to indicate their interest in providing the Services. Interested firms should provide information demonstrating that they possess the required qualifications and relevant experience to perform the assignment. Shortlisting Criteria Interested consulting firms should demonstrate: At least ten (10) years of experience in the design, development, deployment, and support of large-scale information management systems; Demonstrated experience in implementing Education Management Information Systems (EMIS), Teacher Management Information Systems (TMIS), Human Resource Information Systems (HRIS), payroll management systems, or related public sector information systems; Proven experience in integrating information systems with payroll, finance, human resource, and other operational systems; Demonstrated experience in developing web-based and mobile applications with offline functionality; Experience in implementing information systems at national scale, preferably within the education sector; Demonstrated experience in business process analysis, requirements gathering, system design, software development, systems integration, and change management; Proven experience in capacity building, training, and technical support for medium to highly complex information systems; Experience implementing development partner-funded projects, particularly within the education sector; Experience working with governments and public sector institutions in Sub-Saharan Africa, with experience in the Southern African Development Community (SADC) region being an added advantage; and Demonstrated quality assurance and project management systems within the firm. Key Experts The consulting firm shall field a multidisciplinary team comprising, at a minimum, the following key experts: Team Leader / Business Case Development Expert Master’s Degree in Computer Science, Information Technology, Information Systems, or related field; Minimum ten (10) years of professional experience in increasingly complex projects involving performance management systems and education information systems; Demonstrated experience in project management, information systems governance, enterprise architecture, and organizational management; Proven experience implementing government information technology projects and education information systems linked to payroll, finance, and human resource systems; Experience managing development partner-funded projects. Senior Information Technology Specialist Advanced university degree in Computer Science, Information Technology, Information Systems, Software Engineering, or related field; Minimum eight (8) years of experience in systems programming and implementation of large-scale information technology projects; Demonstrated experience developing mobile and web-based information systems; Experience with integrated information systems, distributed databases, systems integration, dashboard development, GIS, and related technologies; Proven experience supporting training and capacity development for complex information systems. Education Specialist Advanced university degree in Education, Education Technology, Information Technology, or related field; Minimum five (5) years of professional experience in education sector projects; Demonstrated experience in development and delivery of education training materials; Experience supporting capacity building and institutional strengthening initiatives in the education sector. Monitoring and Evaluation Specialist Advanced university degree in Economics, Statistics, Monitoring and Evaluation, or related field; Minimum five (5) years of experience in monitoring and evaluation of large-scale programs; Demonstrated experience in data quality management, performance monitoring systems, data analysis, and reporting; Experience conducting data quality audits and supporting evidence-based decision making. Additional experts may be proposed where necessary to strengthen delivery of the assignment. Contract Duration The consultancy is expected to be completed within a period of five (5) months from contract signing. The attention of interested Consultants is drawn to Section III, paragraphs 3.14, 3.16, and 3.17 of the World Bank Procurement Regulations for IPF Borrowers (September 2025) setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Consultant Qualification Selection (CQS) method set out in the World Bank Procurement Regulations. Further information can be obtained at the address below during office hours from 08:00 to 12:00 and 13:00 to 16:30 hours (Malawi time), Monday to Friday, except on public holidays. Expressions of Interest must be delivered in written form to the address below (in person or by email) 7th July, 2026 at 16:00 Hours Malawi Time. Address for Clarifications and Collection of TOR’s: The Deputy Director of Education Planning Ministry of Education, Science and Technology Capital Hill Private Bag 328 Lilongwe, Malawi Cell: +265 993 65 25 69 Email: innocentmonteiro@gmail.com Address for Submission of EOI’s The Chairperson Internal Procurement and Disposal Committee Ministry of Education, Science and Technology Capital Hill P.O. Box 328, Lilongwe, Malawi Phone: + 265 1 789 422/ 0995 554 448 Email: keziemwale@gmail.com Copy: Eswap.mw@gmail.com