EXTRA-77532 - USA (Philadelphia, Pennsylvania) - Data Retention Assessment Service - Deadline October 28,2026

(1) Vendor needs to provide data retention assessment service to the government authority located in Philadelphia, PA. – Provide assess current policies, procedures, retention schedules, and record inventory practices, and provide practical, actionable recommendations with guidance for implementation.– Records retention program.– Artificial Intelligence Technology (AI):• AI will be utilized to provide the services and materials.• Include provisions that outline how data will be collected, stored, and processed by AI systems.• Establish retention rules for AI prompts, outputs, decision logs, and vector database embeddings.– Program Review and Compliance Assessment:• Review records retention policy, procedures, and retention schedule, as well as physical and digital record practices.– Actionable Recommendations and Implementation Guidance: • Develop practical solutions that can begin implementing during the one‑year engagement. • Includes improvements to policies, workflows, classification methods, storage practices, and retention operations.(2) Pre–bid mandatory meeting will be held on October 20, 2026. (3) All the questions must be submitted no later than October 13, 2026.