Debris Management Monitoring Services

SCOPE OF WORK Disaster Debris Monitoring Services The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights-of-way, private property, drainage areas, waterways, and other public, eligible or designated areas. Services may include but are not limited to: a. Prepare and submit daily operational reports to the City no later than 10:00am the following day, including debris quantities, collection areas, contractor activity, staffing, operational issies, and progress to date. b. Scheduling work for all team members and contractors on a daily basis. c. Hiring, training, scheduling, and managing field staff. d. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines. e. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. f. Entering load tickets into a database application. g. Digitizing of source documentation (such as load tickets). h. Furnishing and operating an automated/electronic (paperless) debris tracking system. i. Developing daily operational reports to keep the City informed of work progress. j. Develop and maintain maps, GIS applications, dashboards, and other visual reporting tools, as necessary, to track debris collection, monitor contractor progress, identify completed and outstanding collection areas, provide the City with current operational information, and ensure compliance with applicable EHP and FEMA guidelines. k. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission of the City for processing. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHW A and any other applicable agency for disaster recovery efforts by City staff and designated debris