TRAVEL-1921 - USA (Williamsburg, Virginia) - Hotel Lodging, Conference and Meals Service - Deadline November 19,2026

(1) Vendor needs to provide hotel lodging, conference and meals service to the government authority located in Williamsburg, VA.• Agency is seeking bids from hotels only with on–site conference facilities (no third–party companies or event planners), including lodging, direct meal services, and conference rooms• Provide a 6–day training program for approximately 50 people (estimated).• Hotel Accommodation– Hotel accommodation for five (5) nights, priced at or below state per diem rate. Number of rooms is an estimate. The final attendee count will be confirmed prior to the event.– 45 hotel rooms Night 1: Sunday night, September 12, 2027– 45 hotel rooms Night 2: Monday night, September 13, 2027– 45 hotel rooms Night 3: Tuesday night, September 14, 2027– 45 hotel rooms Night 4: Wednesday night, September 15, 2027– 45 hotel rooms Night 5: Thursday night, September 16, 2027• Designated Conference/Training Registration Area– Designated training registration area for six (6) days, to be supplied with one (1) 12 ft. table (with cloth table cover or equivalent), four (4) chairs, two (2) display easels, trash can, ice water, and drinking glasses.• Hospitality Suite for Networking– Complimentary after–hours hospitality suite for private networking with tables, chairs, and ample space. Room must permit guests to provide their own food and beverages.– Up to 50 people on Day 1: Sunday, September 12– Up to 50 people on Day 2: Monday, September 13(2) The contract period will be for one year.