TRAVEL-1892 - USA (Richmond, Virginia) - Conference Planning Services - Deadline October 15,2026

Vendor needs to provide conference planning services to the government authority located in Richmond, Virginia.• Conference planner services to secure the contract(s) and coordinate logistical components for the lease of a conference facility in the greater area with multiple meeting rooms inclusive of audio/visual equipment and A/V support and government rate onsite conference meals and onsite lodging facilities.• Monitor room–block utilization and provide periodic pickup reports prior to the reservation cutoff date, including rooms reserved by date, rooms remaining within the block, and any identified risk of insufficient or excess room inventory.• All commissions, rebates, referral fees, incentives, complimentary rooms, credits, loyalty benefits, concessions, or other compensation received or anticipated from any hotel, facility, caterer, audio/visual provider, transportation provider, or other subcontractor associated with the conference.• Sufficient number of hotel/catering staff shall be present and available during meals to assist with proper serving, refilling, and cleanup of food and dishware.• Food, beverages, napkins, eating and serving utensils, and proper plates, bowls, cups shall be clean and readily available to attendees in a sanitary manner.