Procurement of Consultancy Services - Individual to Harmonise the TRALARD II Community Facilitation Manual and the Global Centre for Adaptation Sub Project Manual — Transforming Landscapes for Resilience and Development in Zambia II

MINISTRY OF GREEN ECONOMY AND ENVIRONMENT TRANSFORMING LANDSCAPES FOR RESILIENCE AND DEVELOPMENT (TRALARD) II PROJECT TERMS OF REFERENCE (TOR) TO HARMONISE THE TRALARD COMMUNITY FACILITATION MANUAL AND THE GLOBAL CENTER FOR ADAPTATION SUB PROJECT MANUAL 1.0 Background The Government of the Republic Zambia (GRZ) through the Ministry of Green Economy and Environment (MGEE) has designed the Transforming Landscapes for Resilience and Development in Zambia II Project (TRALARD II or “the Project”). The Project is supported by the World Bank, Climate Investment Funds, Nordic Development Fund, Least Developed Countries Fund, Global Environment Facility and Scaling Climate Action by Lowering Emissions at a total investment of USD137m. The Project builds on the successful achievements and lessons of the Transforming Landscapes for Resilience and Development in Zambia Project (TRALARD) that began in 2019 and closed in December 2025. The TRALARD II Project will be implemented over a 5-year period (from January 2026 to December 2030), and will cover five provinces: Copperbelt, Luapula, Muchinga, Northern and Southern. The Project is being implemented in selected landscapes in 32 districts of the five target provinces. The Project is designed to combat landscape degradation, build community resilience to climate change shocks such as droughts and floods, and advance Zambia’s 2030 goal of becoming a low-carbon, resource-efficient, and socially inclusive economy. The TRALARD II Project design is based on the Sustainable Land Management (SLM) approach which aims to adopt land use systems that, through appropriate management practices, enable land users to maximize the economic and social benefits from the land while maintaining or enhancing the ecological support functions of the land resources. The project field activities, especially under Component 2, will be implemented in landscapes that will be identified and adopted within the first semester of implementation. Implementation will be through a whole government approach through multi-sectoral implementing agencies and cross-boundary planning to maximize landscape-level impact. Community Forest Areas will be managed under Community Forest Management Groups (CFMGs) while the agricultural landscapes and rangelands will be managed sustainably through application of appropriate Nature-based Solutions (NbS) and Climate-Smart Agriculture (CSA) practices and technologies. The TRALARD II Project primary beneficiaries are vulnerable farmers and households from rural communities in the selected landscapes of the target districts. These beneficiaries rely heavily on agriculture and forest resources for their livelihoods and are particularly vulnerable to increased climate change impacts due to their low adaptive capacity and lack of coping mechanisms. The project will directly benefit vulnerable farmers and households through investments in extension services, small scale resilient infrastructures, community-based natural resource management, improved forest management practices, resilient livelihood activities, and increased resilience through the adoption of CSA practices, and the development of forest economies and NbS. 1 2.0. PROJECT DESCRIPTION The Project Development Objective (PDO) of the TRALARD II is to enhance livelihood resilience and natural resource management in target areas in Zambia's Miombo ecoregion. The Project is organized around three components (3) with activities that are interconnected and mutually complementary and reinforcing. Each component and associated sub-components are briefly outlined below. Component 1: Selected priorities of the National Green Growth Strategy implemented Subcomponent 1.1 will implement a program of activities to promote sustainable landscape management, water resource management, and rural livelihoods by: a) Providing technical assistance and training to improve geographic information system informed land use planning that incorporates climate adaptation and sustainable landscape management in development plans including inter alia: (i) strengthening Integrated Development Plans at district level; and (ii) preparation of Integrated Ward Development Plans in target areas through participatory land zoning at village and zone levels. b) Enhancing MGEE’s capacity to collect meteorological data and strengthen climate risk management through inter alia: (i) installation of a storm warning radar; (ii) installation of a lightening detection network; (iii) improving hydromet services at district level with focus on smallholder farmers including upgrading hydromet infrastructure and dissemination systems; and (iv) dissemination of relevant hydromet information and forecasts to farmers. c) Implementing selected National Green Growth Strategy interventions including inter alia: (i) preparation and implementation of Skills Development Plans for Green Jobs in Priority Sectors; (ii) installation of a data tracking and monitoring system for the implementation of the National Green Growth Strategy; (iii) carrying out a benchmarking study for the establishment and operationalization of the Zambia Climate Fund; and (iv) reviewing the curricular of the Technical Education, Vocational and Entrepreneurship Training Authority and the Ministry of Education. Subcomponent 1.2 will also carry out capacity and system building activities to develop an emission reductions program and facilitate access to carbon markets by: a) Developing key building blocks including inter alia: (i) the GHG emissions baseline; (ii) measurement, reporting, and verification (MRV) processes; (iii) governance and implementation arrangements; (iv) benefit sharing; (v) social inclusion; (vi) environmental and social risk management tools and capacities; and (vii) coordination platforms. b) Carrying out a program of activities including inter alia: (i) supporting operationalization of MRV systems, credits issuance and readiness for commercial transactions; and (ii) conducting assessments of biodiversity and social premium pilots including leveraging existing biodiversity certification pilots in the region. c) Strengthening relevant carbon markets regulations and permitting for jurisdictional programs and related crediting methodologies, and provincial and national-level capacities by inter alia: (i) developing strategies to expand the jurisdictional emissions reduction program approach; and (ii) implementing a proactive public outreach and communications campaign. Component 2: Resilient livelihoods and sustainable landscape management supported Subcomponent 2.1 will support natural resources management by: 2 a) Providing support for land and watershed management in the rural domain including inter alia: (i) restoration of land in miombo ecosystems in target non-community forest areas using sustainable land management practices including land reclamation, replanting and assisted regeneration; (ii) implementation of improved agro-ecological farming methods and approaches including conservation, agroforestry and agro-silvo- pastoral practices; and (iii) adoption of integrated water and land management technologies and practices including rain water harvesting, soil conservation and integrated farming. b) Supporting the conservation and management of selected existing and new Community Forestry Management Areas through inter alia: (i) community engagement; (ii) promoting governance in Community Forest Management Groups and capacity building in human resources; (iii) land zoning, watershed planning, and natural resource and business planning; (iv) preparation and implementation of management plans; (v) habitat and natural resources management and monitoring; (vi) construction of small size management infrastructure; and (vii) development of proposals for community sub-projects for nature-based livelihood and value chain initiatives. Subcomponent 2.2 will support productive infrastructure, resilient, and nature-positive rural livelihoods by: a) Carrying out a program of activities to support: (i) infrastructure investments in watershed management; and (ii) small-scale resilient infrastructure investments for economic growth and welfare of adjacent communities including: (A) constructing small-scale and community-led irrigation schemes; (B) constructing solar-powered community irrigation schemes; (C) water harvesting; (D) building canals and weirs; (E) installing crossing points; and (F) dredging of transportation channels. b) Supporting agricultural and nature-based livelihood opportunities through a program of activities consisting of: (i) investments in community sub-projects through provision of Community Grants to eligible Beneficiaries to support diversified climate-resilient income generating activities and nature based solutions including inter alia: (i) agroforestry and value chains that increase income generation from sustainable uses of forest commodities; (ii) provision of: (A) community engagement and planning support; (B) training; and (C) extension services; and (iii) establishment of saving groups within the community subprojects. c) Introduction of sustainable landscape management and climate smart agriculture practices and technologies in rural areas through inter alia: (i) establishment of farmers’ field schools; (ii) allocation of demonstration plots ; (iii) provision of grants (“Champion Farmer Grants”) to eligible Champion Farmers to finance sub-projects; and (iv) provision of technical assistance and extension services focused on sustainable landscape management, climate smart agriculture practices and post-harvest technologies. Component 3. Project Management Component 3 will support effective implementation of project activities, including monitoring and evaluation (M&E) and reporting. It will finance procurement, financial management, ESRM, preparation of annual work plans and audit reports, goods and services, workshops, and operational costs. It will cover documentation of good practices, lessons learned, and innovative solutions for integrating land management, forestry, ecosystem restoration, and economic development to inform future initiatives. Through this component, the project will improve coordination and collaboration among stakeholders, leading to more effective and efficient project implementation. The project will have enhanced knowledge sharing and 3 capacity building, resulting in better natural resource management and adaptive practices, and strengthened institutional and community capacities to manage natural resources sustainably. CONTEXT OF THIS CONSULTANCY A Manual whose primary target is district planning sub committees, Provincial Planning Sub Committees, PIUs, NPCU and Technical Service Providers is required to guide project staff and partners in the implementation of village-level project activities to enhance livelihood resilience and natural resource management in target areas in Zambia's Miombo ecoregion. A livelihood implementation facilitation manual was developed under TRALARD to present step by step methods of identifying, promoting and implementing livelihood activities that are sustainable for improved landscape management and reduction of deforestation and land degradation. It provides tools and guidelines for facilitators to help communities in identifying valuable livelihood options that are available, their respective value chains, ascertain their sustainability and profitability and associated market dynamics. During TRALARD II preparation, the Global Centre on Adaptation (GCA), prepared a new Manual, entitled Sub Project Manual Integrating People’s Adaptation Planning in Zambia. The manual provides a step-by-step process to integrate Village Land Use Plans (VLUPs) into community-led adaptation processes aimed at enhancing climate resilience, land use planning, and sustainable natural resource management. The manual provides step by step on how to deploy community mobilization and stakeholder engagement to data collection, plan formulation, validation, and approval. The manual has been prepared by two NGOs (People’s Process on Housing and Poverty in Zambia (PPHPZ) and WeForest Zambia (WFZ)), and staff of the GCA. The Manual is comprehensive and has been tested by the two NGOs in villages of the Copperbelt and Muchinga Province. Each of the two manuals have their strength and weaknesses implying that a hybrid new version is necessary in order to crystalize appropriate processes and procedures to implement the SLM approach at village/zone levels. The final Manual must ably guide the project team from the beginning of the engagement with communities to the full implementation of project activities. It must describe with simplicity and clarity the steps for engaging village communities using participatory and gender sensitive tools including awareness building, information sharing climate and other risks assessment, Village/Local Area Land use planning, stakeholder mapping, village action planning at least for all TRALARD II interventions. Finally, the Manual must align language, process steps, templates, and statutory references for Provincial Implementation Units (PIUs), local government officers, traditional leaders, CSOs and community facilitators. The manual should reflect practical usability while meaningfully accounting for livelihood outcomes of the project. 2.0 Objectives The primary objective is to produce a harmonised, coherent, and field-ready manual that: • Synthesise the two source documents, streamline the content and enhance usability; • Review national and international best practices that could be integrated into the final manual to enhance land use planning, livelihoods resilience and sustainable natural resource management through data-driven and community-led adaptation processes. Aligns terminology, steps, tools, timelines and legal/policy references of TRALARD II; • Prepares a short user summary and implementation guidance/rollout note 4 3.0 Scope The scope of work and key tasks are; 3.1 Inception Report (5 working days) • Review both source documents (May 2026 Sub Project Manual Integrating People’s Adaptation Planning in Zambia draft provided by client and August 2020 Livelihoods Manual — files supplied). • Assess the landuse plans and natural resources mapping developed by Weforest and PPHPZ using the Sub Project Manual for Integrating People’s Adaptation Planning in Zambia. • Review similar manuals or documents prepared by Zambia Ministry of Local Government and Rural Development (MLGRD), other NGOs, donors, (e.g., Enhancing Integrated Development Planning: A Gender-Responsive Climate Adaptation Orientation Guide for Water, Forestry, and Rangeland Management with focus on Gender-Responsive Climate Adaptation and Sustainable Natural Resource Management prepared by GIZ) and best national and international practices that could be included in the final manual. Meet (virtual or in-person) with the TRALARD II NPCU technical lead and key stakeholders to confirm harmonisation objectives, preferred structure, target users, scope (full consolidation vs. modular annexing), and deliverable format(s). The consultant should also do initial meetings/consultations with MLGRD, GIZ, World Bank, and relevant stakeholders to assess if there are ongoing similar efforts and how to prepare a manual that integrates the best national and international practices. • Submit and obtain approval for an agreed workplan and outline of the harmonised manual. 3.2 Content harmonisation and editing (15 working days) • Compare documents section-by-section and identify overlaps, gaps, inconsistencies (method, sequencing, terminology, definitions, tools, templates, legal/policy citations, geographic focus, and institutional roles). • Harmonise substantive content: integrate livelihoods within the Sustainable Landscape Management approach of the TRALARD II, VLUP/ steps, climate risk tools, gender guidance, stakeholder engagement, FPIC/consent procedures, data collection/validation, mapping/enumeration, training/ToT, monitoring & evaluation, and statutory approval steps. • Update and align references to Zambian legal/policy instruments (Urban & Regional Planning Act 2015, Green Economy & Climate Change Act 2024, NAP, NDCs, etc.) as cited in the June 2026 draft; flag any further required legal verification. • Standardise templates, checklists and step durations; ensure consistency in acronyms and glossary. • Edit for clarity, plain language, usability in field conditions (short actionable steps, clear deliverables per step). 3.3 Deliverable production (5 working days) a) Harmonised Master Manual (formatted Word and PDF), structured for field use with a clear table of contents, executive summary, stepwise procedures, and annexes (tools/templates/checklists). b) A short-annotated list of critical substantive changes, contradictions resolved, and items requiring further technical or legal verification. c) A 3–4-page Implementation Note summarising how to use the harmonised manual (target users, recommended training/rollout approach, minimum resources needed), and 5 a one-page quick reference (flowchart) of the harmonised People’s Adaptation Planning process. d) Short briefing slide deck (8–10 slides) for a validation workshop. e) Presentation to be used during the clinic on utilisation of the manual. 3.4 Validation and finalisation (1 working day) • Participate in a one-day validation workshop (virtual or in-person) to present the harmonised manual and collect feedback from TRALARD II PIU, MGEE, MLGRD, WeForest/PPHPZ/GCA representatives and at least one district planner and a community facilitator. • Incorporate agreed amendments and submit final deliverables. 3.5 Virtual Clinic on Utilisation of the Manual (1 working day) • Facilitate a one-day virtual clinic for end users from district, provincial and national level structures. 4.0 Reporting line and coordination • The consultant will report to the TRALARD II NPCU National Coordinator and coordinate with representatives from MGEE, MLGRD, GCA, WeForest, PPHPZ, PIUs and District Directors of Planning as required. 5.0 Consultant profile and qualifications • Demonstrated experience drafting/harmonising manuals, guidelines or technical tools for government, NGOs, or development partners; strong editing and plain-language skills. • Advanced degree (Master’s preferred) in urban/regional planning, land use planning, climate adaptation, natural resources management, rural development, geography, or related field. • Minimum 7years’ professional experience in participatory land use planning, community-led adaptation, or livelihoods programming in Southern Africa (Zambia experience strongly preferred). • Knowledge of Zambian planning and climate policy frameworks, customary land systems and FPIC processes. • Experience facilitating multi-stakeholder validation workshops; ability to translate technical content into actionable field guidance. • Excellent written and spoken English. 6.0 Interested consultants should submit: • CV (max 4 pages) demonstrating relevant experience and examples of similar harmonisation/editing assignments. • A short technical note (2 pages) describing approach, workplan and timeline. • Proposed daily rate and total proposed fee for 35 working days. • Two references from recent similar assignments (with contact details). Submit applications to the TRALARD NPCU email (info@npcu.org.zm and copy emmanuel.makombe@tralard.org.zm and sibeso.mataa@mgee.gov.zm ) by 17:00 hours on Friday 24th July 2026 6