Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events

Summary The North East Florida Educational Consortium (NEFEC), in coordination with the Florida Department of Education (FDOE), intends to utilize the Hilton University of Florida Conference Center Gainesville for two professional learning events scheduled for February 22–25, 2027, and March 22–25, 2027. These events require facilities that can accommodate approximately 80–150 participants, including a general session space, 10–15 breakout rooms, and overnight accommodations. The location must be centrally accessible to participants traveling from throughout Florida and meet the scheduling and budget requirements of the events. Brief Description: Conference facility rental, meeting space, breakout rooms, and overnight accommodations for two FDOE Standards and Instructional Support Professional Learning events. Estimated Value: To be determined based on the hotel's proposal and total event costs. Term (Years): Less than one year – February through March 2027, covering two scheduled events only. Vendor: Hilton University of Florida Conference Center Gainesville Justification: The Hilton University of Florida Conference Center Gainesville can meet the specific requirements of these two events, including general session space, 10–15 breakout rooms, accommodations for approximately 80–150 participants, and lodging availability during the scheduled dates. FDOE has previously utilized this facility for similar professional learning events. Based on the information provided by FDOE, the other Gainesville hotels on NEFEC's preapproved list do not meet the space and operational requirements for these events. NEFEC intends to post this Single Source notice to determine whether other qualified facilities can meet the same requirements within the required dates and budget. This request applies only to the two identified events and does not establish an exclusive arrangement for future events.