ACCT-26132 - USA (Los Gatos, California) - Operational Audit Service - Deadline July 29,2026

(1) Vendor needs to provide operational audit service to the government authority located in Los Gatos, CA. – Existing Conditions Assessment:• Confirm the inventory of all current vehicles and equipment, mileage, usage history, and maintenance logs.• Evaluate the replacement schedule and procurement history.• Evaluate current staff roles, workflows and standard operating procedures.– Assess Utilization and Efficiency:• Determine utilization thresholds for each asset.• Identify underused, overused or misassigned assets.• Benchmark asset size, utilization and staffing ratios against similar sized municipal fleets.– Evaluate Maintenance Operations:• Preventive maintenance compliance.• In–house vs. outsourced labor mix.• Downtime, backlog, and response time.• Parts management and inventory.– Review Policies and Procedures:• Vehicle assignment and take–home policies.• Replacement criteria and lifecycle thresholds.• Procurement and surplus procedures.– Recommendations and Implementation Plan:• Practical, prioritized recommendations including draft policies or modifications to existing policies for staff consideration.• A clear statement of whether the town's fleet can be reduced, and if so by approximately how much, and whether shifting toward leasing would reduce costs, supported by the peer city comparison.• An implementation roadmap.(2) All the questions must be submitted no later than July 22, 2026.