US-FED-00000396407 - Commercial Vehicle Rental Services for 2027 Tinker AFB Airshow - Deadline October 22,2026

This is a Sources Sought notice for market research purposes only. This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified businesses to provide commercial vehicle rental services for the Tinker Air Force Base (AFB) Airshow, scheduled for June 2027. The Government is seeking to identify sources that are capable of providing the required vehicles and services as detailed in the Performance Work Statement (PWS) excerpts below.RFO Part 32 Notice to Offeror(s)/Supplier(s): “Funds are not presently available for this effort. No award will be made under any future solicitation until funds are available. The Government reserves the right to cancel any future solicitation, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to reimburse an offeror for any costs.“3. BackgroundThe 72nd Logistics Readiness Squadron (72 LRS) at Tinker AFB requires a short–term, commercial vehicle rental contract to support performer, dignitary, and mission–essential staff transportation during the upcoming airshow, scheduled for 5–6 June 2027. The objective is to secure a turnkey, Firm–Fixed–Price (FFP) vehicle fleet with zero financial or physical liability to the United States Government.4. Summary of RequirementsThe contractor shall provide all commercial vehicles, comprehensive zero–deductible insurance, routine maintenance, on–site logistics, and administrative management. Key requirements include:Fleet Composition (Estimated 86 Vehicles):59 Compact/Mid–Size Sedans (e.g., Ford Focus, Toyota Camry)26 Multi–Passenger Vans (e.g., Dodge Grand Caravan, Ford Transit)1 Light–Duty Pickup Truck (e.g., Ford F–150, Ram 1500)Vehicle Standards: All vehicles must be late model (2023 or newer), clean, delivered with a full tank of fuel, and in prime operational condition.Zero–Liability Model: The contract will require comprehensive, zero–deductible Loss/Collision Damage Waivers (LDW/CDW) and prohibit any post–rental claims for damage, loss, or wear–and–tear.Delivery & Logistics: The entire fleet must be delivered to a designated staging area on Tinker AFB via commercial multi–car haulers on 3 June 2027 and retrieved on 8 June 2027. All transport personnel must comply with base access and security vetting.Driver Authorization: The contractor must agree to a broad driver authorization clause covering any licensed military member, DoD civilian, or authorized performer without requiring individual driver add–ons or surcharges.Administrative Compliance: Vendors must have an active SAM.gov registration (NAICS 532111) and be capable of submitting invoices electronically via Wide Area Workflow (WAWF).5. Information Requested from Interested PartiesInterested parties are requested to submit a response that includes:Vendor Profile:Legal Company NamePoint of Contact (Name, Title, Email, Phone)