SW-115186 - USA (Washington) - RFI for Invoice Printing and Mail Solution - Deadline July 7,2026

(1) Vendor needs to provide invoice printing and mail solution.• The purpose of this RFI is to conduct market research and better understand available solutions, service models, and vendor capabilities• The City is particularly interested in capabilities related to data security, regulatory compliance, scalability, operational flexibility, and secure methods for data transfer, processing, and distribution• End‑to‑End Services:– Provide full lifecycle support for invoice processing, including data ingestion, print production, folding, sorting, insertion, USPS presort, document archiving, and payment processing. Include audit controls, reconciliation reporting, and established disaster recovery and business continuity capabilities.• Data Intake and Security:– Demonstrate the ability to securely receive invoice data through multiple methods, such as encrypted file transfer (SFTP), secure cloud storage, or other approved secure transmission protocols. Describe data validation, encryption standards, and access controls.• Print Production:– Provide high–volume print capabilities that meet TPU–specified requirements for color, formatting, and quality. Include details on print capacity, equipment, and quality assurance processes.• Scalability and Timeliness:– Demonstrate the ability to reliably process daily volumes of approximately 6,000 invoices, with flexibility to accommodate fluctuations due to billing cycles, holidays, or special events(2) The contract period will be for one year.