US-FED-00000397756 - DA01--RFI Action Only Healthcare Data Auditing Billing and Coding Optimization Software - Deadline November 6,2026

Request for Information (RFI) Healthcare Data Auditing Billing and Coding Optimization Software – This is a Request for Information (RFI) only. Do not submit a quote. The Department of Veterans Affairs (VA), Office of Information & Technology (OIT), is conducting market research to inform a planned future acquisition. The intent is to gather information from qualified solution providers offering solutions to meet this critical business need. The Government seeks industry input on a modern, modular, cloud–based system capable of supporting the coding staff to collect health care data and accurately applying the codes to determine level of care provided to the patient population and ensure timely coding and revenue cycle activities on behalf of the Veterans Health Administration (VHA). This notice is issued solely for market research and planning purposes. It shall not be construed as an Invitation for Bid, Request for Quotation, or Request for Proposal. This RFI does not commit the Government to any acquisition or contract award. Respondents will not be compensated for costs incurred in preparing or submitting information. No funds have been authorized or obligated for this requirement. All submissions become Government property. Respondents are responsible for marking proprietary information. VA does not want this market research to assume that today`s current solution should simply be carried forward. VA is specifically seeking industry`s perspective on how modern technology can meet the ability to provide this auditing, billing and coding capability across VHA. VA seeks industry feedback to inform future acquisition strategies for an enterprise–wide Healthcare Data Auditing Billing and Coding Optimization Software that enhances decision making, efficiency, supports VA coding professionals the ability to accurately and consistently code health care encounters and inpatient stays. Responses may support potential socioeconomic set–aside determinations; therefore, submissions should be complete, detailed, and accurate. Desired Outcomes Improve the accuracy, timeliness, consistency, and traceability of coding and billing activities. Provide configurable workflows for coding, clinical documentation integrity, billing, utilization review, compliance, and supervisory functions. Enable secure, standards–based, near–real–time or real–time exchange with Government clinical, scheduling, billing, identity, analytics, and enterprise data services. Provide enterprise, regional, facility, workgroup, and user–level reporting with auditable metrics. Reduce avoidable manual work, duplicate data entry, proprietary dependencies, and lifecycle cost. Maintain continuity of operations, cybersecurity, privacy, accessibility, and records–management compliance. Capability Requirements Enterprise Platform and User Experience An enterprise–capable solution or interoperable suite available to authorized users across geographically distributed facilities. Role–based access, configurable menus, work queues, dashboards, alerts, and administrative controls. A coherent user experience across coding, documentation integrity, billing, compliance, workflow, and reporting functions, while allowing modular components when beneficial. Support for large user populations and workload growth without per–user barriers that discourage adoption. Accessibility consists of applicable Federal information and communication technology requirements and compatibility with common assistive technologies. Coding and Encounter Management Support identification, assignment, review, coding, recoding, completion, and tracking of inpatient, outpatient, surgical, emergency, behavioral health, long–term care, and other encounters. Support current diagnosis, inpatient procedure, professional procedure, supply, dental, and other applicable code sets, including effective–date validation and version management. Validate code relationships, age, clinical attributes, modifiers, provider data, coverage, medical necessity, payer rules, and Government–configurable edits. Support code lookup and integration with one or more coding reference or encoder products through documented interfaces. Maintain status, assignment, reassignment, comments, communications, original values, changed values, user identity, reason, and date–time audit history. Clinical Documentation Integrity Provide independent, role–appropriate work queues for concurrent and retrospective review. Identify potential documentation improvement opportunities using configurable criteria and transparent logic. Create, route, communicate, and track documentation clarification requests and responses. Capture documentation–review codes, grouping results, severity, risk, expected length of stay, quality indicators, and comparison with final coded outcomes where applicable. Provide workload, response, impact, quality, and productivity reporting for documentation integrity programs. Billing, Claim Editing, and Compliance P