DE-5441 - USA (Pennsylvania) - Paper to Digital Records Scanning Services - Deadline August 4,2026

(1) Vendor needs to provide records scanning services for electronically record, index, and archive all paper drawings and documents at scanning resolution of 300 DPI in PDF/A file format.– Scanning Contractor will ensure all files are prepped, scanned, indexed, and then returned to the location or file cabinet from which they were removed in the exact order and condition in which they were received prior to scanning.– Scanning, indexing, and archiving of approximately 700,000 documents, including 3,350 Bureau of Forestry folders and 3,525 Bureau of State Parks folders. Approximately 60% are letter size documents, 30% are legal size, and 10% are 11x17 or larger.– Scanned images will be in .PDF/A format.– Color original documents will be scanned in color. Black and white original documents will be scanned in black and white:– Resolution will be 300 dpi.– Images to be automatically enhanced (de–speckle, straighten images, auto–focus) using scanning software.a) Bad images are to be flagged and rescanned.b) Index Fields are to be checked for errors.(2) A mandatory pre–bid conference will be held on July 29, 2026.