SW-120772 - USA (Ohio) - Cloud-based Time and Effort Software - Deadline October 18,2026

– Provide cloud–hosted time and effort system that records and approves 100 percent of each employee's compensated time.– Approximately 300 users will use the system. Employees record time, managers approve time, and grants, fiscal, and HR staff administer it, including field staff who work away from a desk.– Time tracking• Employees shall record 100 percent of compensated time, by day, against cost objectives and leave categories, and recorded time shall reconcile to compensated hours for the period.• Time entry and approval shall be available in a web browser and on iOS and Android mobile devices, including entry without connectivity for field staff with later synchronization.• Each employee shall have effective–dated allocations across one or more cost objectives, with every prior allocation retained. Budgeted allocations and actual recorded effort shall be stored and labeled separately.• The System shall send reminders for unsubmitted, uncertified, and unapproved time.– Time study• A time study shall be computed from the same approved time that supports payroll charges, not from a separate survey or form.• Each study shall reconcile, showing that hours attributed to activities equal hours recorded and approved for the period.• A completed study shall be fixed. A later correction to underlying time shall produce a new, separately identified study version with the original retained.• Agency shall be able to define study periods, activity codes, and participant groups without Contractor involvement.– Reporting• For any closed period, the System shall regenerate reports as they stood at that time, including allocations, cost objective names and codes, and approvals, unaffected by later changes or renames.• Agency staff shall be able to build and save reports by award, cost objective, division, supervisor, employee, and period without Contractor involvement.• Every report and export shall state its scope (filters, period, population) in its header and filename, and totals shall reflect only the filtered population.• Exception reports shall list unsubmitted or unapproved time, time over 100 percent, employees with no allocation or an allocation not summing to 100 percent, and time charged to closed cost objectives.• For any selection of employees and closed periods, agency staff shall be able to produce an audit package showing approved time, allocation applied, and approval record per employee per period, as a single deliverable.