MRB-56269 - USA (Texas) - Professional Administrative Management and Conference Support Services - Deadline September 17,2026

(1) Vendor needs to provide professional administrative management and conference support services for Provide comprehensive technology, branding, and marketing, including website administration, digital engagement, and conference exhibitor/sponsor outreach.A. Association Management– Provide telephone coverage for members, partners, etc., during regular business hours, Monday – Friday, excluding national holidays.– Refer all questions of a sensitive nature to the PresidentB. Board Support– Participate with the Board of Directors in developing a vision and strategic plan to guide the Association.– Identify, assess, and inform the Board of internal and external issues that may affect the Association.C. Membership SupportD. InsuranceE Technology, Branding, & Digital Engagement1. Branding & Digital Identity• Maintain and enhance the Association’s brand identity across all platforms (print, digital, and social media).• Develop and enforce branding guidelines to ensure consistency in logos, color palettes, typography, and tone.• Create branded templates for presentations, newsletters, reports, and event materials.• Propose and execute brand–refresh initiatives as approved by the Board.• Ensure all communications reflect the Association’s mission, values, and professional image.2. Website Development & Maintenance• Host, maintain, and update the Association’s website, ensuring functionality, security, and ADA accessibility compliance, in coordination with the communications committee.• Manage content updates, including news, events, membership resources, and governance documents. The Website Chair currently assists with updates and uploads.• Ensure seamless integration with the Association’s membership management and event registration systems3. Social Media & Digital Engagement• Develop and execute an annual social media content strategy aligned with Association goals and events.• Manage official Association social media accounts, as directed, including content creation, posting, and engagement monitoring. The social media chair currently develops and posts autonomously.• Assist in coordination of the production of multimedia content such as graphics, videos, and event highlights.F. Conference Planning & Management – Work with Board to develop marketing plan, conference management timeline, conference theme, site requirements and signage.(2) All question must be submitted no later than September 4, 2026.(3) A contract term will be for one year.