EXTRA-78932 - USA (Claremont, California) - Desktop Risk Condition Assessment Study Service - Deadline November 5,2026

(1) Vendor needs to provide desktop risk condition assessment study service to the government authority located in Claremont, CA. – The study will be utilized to develop risk management, implementation and type of futurecondition inspections, capital and rehabilitation projects.– Task 1 – Project Initiation and Data Collection:• Conduct a project kickoff meeting with Three agency staff to confirm project goals, available data sources, key stakeholders, and communication protocols.• Request and compile existing District records, including GIS layers, as–built drawings, atlas/valve maps, work order and maintenance history, break/repair records, SCADA or pressure zone data, soil data, and any prior condition assessment or asset management reports.• Identify data gaps and confirm the approach for addressing them within a desktop–level assessment.– Task 2 – Asset Discovery and Inventory Development• Compile a comprehensive, segment–level pipeline inventory for all ~9 miles of pipe within the project limits, reconciling GIS data, record drawings, and other District records.• Standardize and populate key asset attributes for each segment, including but not limited to: material (BWP, CML&C, DIP), diameter, installation year, length, joint type, lining/coating type, location (roadway, easement, casing, crossing), and known operational history.• Identify and document conflicting, missing, or unreliable data and propose reasonable assumptions or default values where records are incomplete, subject to District concurrence.– Task 3 – Risk Ranking Criteria Workshop• Facilitate one or more working sessions with District’s engineering, operations, and management staff to establish the risk ranking framework– Task 4 – Desktop Risk Assessment:• Calculate composite risk scores and assign risk tiers/rankings for each segment.• Identify and map the highest–risk segments and summarize findings by pressure zone, pipe material, diameter, and geographic area.• Perform a sensitivity check of the scoring methodology and discuss results with the District prior to finalization.– Task 5 – GIS Risk Development:• Develop an interactive GIS dashboard (e.g., ArcGIS Online/Enterprise Dashboard, Experience Builder, or equivalent platform approved by the District)• Design the dashboard's underlying data structure (web application) so that District staff can update segment attributes and re–calculate or manually input revised risk scores as future condition assessment, inspection, or break/repair data becomes available, without requiring Consultant involvement or proprietary lock–in subscriptions for routine updates.• The GIS dashboard shall keep a time–stamped version history of risk assessment results for each pipeline segment. Users shall be able to view the risk map as of any prior assessment date.– Task 6 – Reporting and Recommendations(2) All the questions had been submitted on October 22, 2026.