SW-120479 - Kenya - Secure Board Management and Collaboration Platforms - Deadline October 12,2026

(1) Vendor needs to provide secure board management and collaboration platforms.• Provide possess strong technical capacity, proven track record in enterprise/institutional governance software, adherence to rigorous international data security and privacy regulations, and the operational capability to execute a time–sensitive, highly secure deployment with 24/7 technical support.• Core System Architecture & Pre–Meeting Workflows– Storage Isolation: Host data in isolated single–tenant logical containers or explicitlysegregated secure cryptographic partition– Pre–Meeting Automation: Seamless agenda building, drag–and–drop multi–format filecompilation into unified board books, and automated background synchronization across iOS, Android, and Windows devices.• Collaboration Workspace & Governance Tools– Secure Collaboration: Dynamic real–time user–isolated annotations, granular permissions, secure digital data rooms for sub–committees, structured voting trackers, and binding electronic signatures with unalterable digital audit logs.– Device Security: Native mobile applications with offline document encryption caches– and remote server–triggered data wipe capabilities.• Enclosed AI Tooling Suite & Data Protocols– AI Model Ring–Fencing: Containerized, non–exposed localized LLM instances running strictly inside the production security perimeter. Public API calls to external commercial endpoints are strictly prohibited.– Data Isolation & Training Bans: Guarantee zero corporate interaction data, prompts, or inputs are cached or utilized for foundational model retraining or vendor product refinement.