TRAVEL-1904 - USA (Minnesota) - Leadership Conferences Services - Deadline November 5,2026

(1) Vendor needs to provide leadership conferences services to the government authority located in MN.– Lodging:– Provide the Contractor final confirmation of rooms at least thirty (30) calendar days prior to the conference date.– Check–In. If rooms are not available for the required check–in time, the Contractor must provide a secure room to store luggage until the rooms are ready.– Conference facilities:– Contractor must be able to provide all items detailed on the price schedule for conference participants or submit a response that includes subcontracting for these services.– Parking Facilities. The Contractor must provide ample room for attendees to park. – Event set up:– Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference.– Meeting room requirements:– Meeting rooms must be located in a private or semi–private area as indicated in the contract.– Registration area should be central in proximity to the meeting rooms and in a place that is easily accessible to the conference attendees.– Breakout session rooms.– Prayer Room.– Mothers’ Room.– Meals and refreshment breaks:– All entrees must be labelled, and any foods containing peanuts, tree nuts, or other common food allergens must be clearly labelled.(2) All the questions must be submitted no later than October 26, 2026.(3) The contract period will be for one year.