DE-5515 - USA (Maryland) - Paper to Digital Licensing Document Scanning, Digitization and Indexing Services - Deadline October 12,2026

(1) Vendor needs to provide paper to digital licensing document scanning, digitization and indexing services.– Implementing a digitized, searchable, and cloud–based records system that improves accessibility, efficiency, workflow management, and regulatory compliance.– Bitonal (black and white) images should be 300–600 ppi, with 600 ppi recommended. Grayscale should be 300–400 ppi and accurate color mode (RGB).– Deliverables must follow approved formats, such as TIFF, JPEG2000, or PDF/A, ensuring long–term preservation and usability. JPEG is accepted but less preferred.– Digital records must be stored on a secure, central server or approved cloud solution.– Digitization, scanning, and secure handling of physical documents currently stored at the licensing branch’s regional offices.– Develop a Comprehensive Strategy Plan to address document preparation and project implementation through post digitization activities.– Responsible for converting physical, analog, or static documents, and records into searchable, structured digital formats.– Manage the end–to–end process of transferring, scanning, indexing, and storing records securely, ensuring high–quality digital surrogates.– Develop and use a file categorization that aligns with childcare licensing categories.– Perform periodic audits of digitized files, comparing physical records to digital files to ensure 100% accuracy.(2) All questions must be submitted no later than October 6, 2026.