6515--ROSA ONE Brain _ Neurological Equipment & Software

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026) This solicitation is unrestricted Brand Name or Equal. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6515. West Roxbury VAMC is seeking to purchase the ROSA ONE Brain _ Neurological Software and Equipment Brand Name or Equal. Salient Characteristics ROSA ONE Brain robotic neurosurgery platform (Brand Name or Equal) High-Precision Robotic Guidance Robotic arm with six degrees of freedom, enabling exceptional dexterity to access complex surgical trajectories Ensures sub-millimeter accuracy during lead/instrument placement, minimizing the risk of unintentional movement Designed specifically for stereotactic neurosurgery, supporting both unilateral and bilateral procedures without needing to reposition the robot Improved Efficiency & Workflow Can reduce operative time in SEEG procedures, robotic assistance saved an average of 3 hours and 42 minutes compared to frame-based techniques Pre-operative planning performed on a separate workstation allows mapping days in advance, decreasing OR time and anesthesia exposure Advanced Workflow & Registration Flexibility Supports multiple registration methods: contactless laser surface mapping, skin/bone fiducials, stereotactic frames, or Leksell frames Flexible head fixation and patient positioning align with individual surgeon workflows Minimally Invasive Access Enables minimally invasive procedures through small burr holes, often avoiding full shave of the patient s head Acts like a surgical GPS, guiding instruments accurately while avoiding critical brain structures Surgeon-Centric Integration Incorporates force-torque sensor technology to create an intuitive, responsive interface between the surgeon and the robotic arm Enhances, rather than replaces, the surgeon s skill robot serves as guidance support, not autonomous operator Broad Clinical Application Used across a range of neurosurgical procedures, including: Stereo-Electroencephalography (SEEG) Deep Brain Stimulation (DBS) Stereotactic biopsy Ventricular endoscopy Transnasal endoscopy (e.g., for pituitary/skull-base access) Modular software supports specific clinical applications and accessory compatibility Cost-Effectiveness & Operational Efficiency No expensive per-case disposables are required, lowering long-term operational costs All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ Arm and Stand set (includes): 1 included Motion Control and safety software, 1 included PACS Connection Software, 1 included Image fusion module, 1 included Surgical Planning and Guidance software, 1 included Functional Neurosurgery Planning module, 1 included Marker Based & Marker-less Registration, 1 included Support arm, 1 included Mayfield head holder adaptor, 1 included Pointer probe. LOCAL STOCK NUMBER: ROSAS00203 0002 1.00 EA __________________ __________________ ROSA Planning Station LOCAL STOCK NUMBER: ROSAS00503 0003 1.00 EA __________________ __________________ Leksell Frame Adapter LOCAL STOCK NUMBER: ROSAS00348 0004 1.00 EA __________________ __________________ Microdrive holder LOCAL STOCK NUMBER: ROSAS00497 0005 1.00 EA __________________ __________________ Instrument holder LOCAL STOCK NUMBER: ROSAS00498 0006 1.00 EA __________________ __________________ SEEG SST Drill Adaptor ?3.2MM LOCAL STOCK NUMBER: ROSAS00084 0007 1.00 EA __________________ __________________ SEEG SST Drill Adaptor ?2.5MM LOCAL STOCK NUMBER: ROSAS00080 0008 1.00 EA __________________ __________________ PEEK Instrument Adaptor ?2.1MM LOCAL STOCK NUMBER: ROSAS00071 0009 1.00 EA __________________ __________________ PEEK Instrument Adaptor ?2.2MM LOCAL STOCK NUMBER: ROSAS00067 0010 1.00 EA __________________ __________________ PEEK Instrument Adaptor ?1.8MM LOCAL STOCK NUMBER: ROSAS00060 0011 1.00 EA __________________ __________________ Instrument Tray 1/2 length 3.5" LOCAL STOCK NUMBER: 588801235 0012 1.00 EA __________________ __________________ Titanium HeadRing KiT Titanium headring 1 included Fixing Posts M Set of 4 Posts 1 included Fixing Posts XL Set of 4 Posts 1 included Carrier for head fixing posts Set of 4 1 included Opti pin fixing pin 40mm Set of 4 Pins 1 included Opti pin fixing pin 50mm Set of 4 Pins 1 included Opti pin fixing pin 60mm Set of 4 Pins 1 included Opti pin fixing pin 70mm Set of 4 Pins 1 included Torque Wrench 70 Ncm 1 included Socket Wrench 1 included Sterilization Tray 1 included LOCAL STOCK NUMBER: 803004 0013 1.00 EA __________________ __________________ HeadRing Holder for Mayfield LOCAL STOCK NUMBER: 809101 0014 1.00 SE __________________ __________________ Imaging Markers Short (4) LOCAL STOCK NUMBER: 803012 0015 1.00 SE __________________ __________________ Imaging Markers Long (4) LOCAL STOCK NUMBER: 803013 0016 1.00 EA __________________ __________________ Socket Wrench LOCAL STOCK NUMBER: 803405 0017 1.00 EA __________________ __________________ Shipping (if applicable) GRAND TOTAL __________________ Delivery shall be provided no later than 60 days after receipt of order (ARO) Place of Performance/Place of Delivery West Roxbury VAMC 255 Spring Street A306-2-WR West Roxbury, MA 02132 United States The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (OCT 2025) (a)Â Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include (1)Â The solicitation number; (2)Â The name, address, and telephone number of the Quoter; (3)Â The Quoter s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5)Â Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b)Â Period for acceptance of quotes. The Quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (c)Â Late submissions, modifications, revisions, and withdrawals of quotes. (1)Â Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2)Â Any offer, modification, or revision received after the time specified for receipt of quotes is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3)Â If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4)Â Quoters may withdraw their quotes by written notice to the Government received at any time before award. (d)Â Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter s initial offer should contain the Quoter s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in quotes received. (e)Â Debriefings. If a postaward debriefing is given to requesting Quoters, the Government will disclose the following information, if applicable: (1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Quoter s offer. (2)Â The overall evaluated cost or price and technical rating of the successful Quoter and the debriefed Quoter and past performance information on the debriefed Quoter. (3)Â The overall ranking of all Quoters when any ranking was developed by the agency during source selection. (4)Â A summary of the rationale for award. (5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Quoter. (6)Â Reasonable responses to relevant questions posed by the debriefed Quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025) 52.225-1 Buy American-Supplies (OCT 2022) 52.225-2 Buy American Certificate (OCT 2022) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (Deviation Sep 2025) 52.233-2 Service of Protest (SEP 2006) 52.240-90 Security Prohibitions and Exclusions Representations and Certification (NOV 2025) (Deviation) 852.215-72 Notice of Intent to Re-Solicit (OCT 2019) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2025] Addenda is attached. ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52-219-8 Utilization of Small Business Concerns (Deviation) (NOV 2025) 52.219-28 Postaward Small Business Program Representation (Deviation) (NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (EO 14398) (MAR 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.228-5 Insurance Work on a Government Installation (JAN 1997) 52.229-12 Tax on Certain Foreign Procurements (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 852.232-72 Electronic Submission Of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.203-70 Commercial Advertising (MAY 2018) 852.212-71 Grey Market and Counterfeit items (FEB 2023) 852.215-70 Service-Disabled Veteran-Owned And Veteran-Owned Small Business Evaluation Factors (Deviation) (JAN 2023) 852.215-71 Evaluation Factor Commitments (OCT 2019) 852.222-71 Compliance With Executive Order 13899 (Deviation) (APR 2025) 852.246-71 Rejected Goods (OCT 2018) All quotes shall be sent to the Contracting POC Julie Lemire at Julie.Lemire1@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Technical or Quality, Past Performance, Veterans Involvement, and Price. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Basis for Award. The Government will issue a purchase order to the one responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified the SBA Small Business Search and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 8/7/2026 at 7:00AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contracting POC Julie Lemire at Julie.Lemire1@va.gov