G003--Aqua Therapy

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The intended contract is a firm-fixed price. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide Veteran Aqua Wellness Program as outlined below in support of the Veterans Health Administration for veterans in the Coos Bay/North Bend area in Oregon. Potential candidates having the capabilities necessary to provide for this requirement at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Nazanin Kreiner at Nazanin.kreiner@va.gov no later than September 7, 1PM, Mountain Time. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP, or any other Federal contract. NAICS Code 713940 with size standard of $17.5 Million, is applicable to determine business size standard. Please indicate whether proposed system is manufactured in the United States. Any questions or concerns may also be directed via email to Nazanin Kreiner at Nazanin.kreiner@va.gov. Telephone inquiries will not be accepted. Statement of Work (SOW) Veteran Aqua Wellness Contract With Aquatic Group Class Exercise Instructor 1. Contract Title: Veteran Aqua Wellness Program 2. Background: The Goals are increasing Physical Activity and movement exercises for Veterans Creating opportunities for Veterans that have Chronic Pain or other injuries that need gentle Exercise option available as well as creating social interactions for Veterans in our Rural Communities. 3. Scope: The Roseburg VA Healthcare System using a Whole Health Approach have a mission to improve Veteran health and wellbeing through the promotion of programs to support a healthy lifestyle and lifestyle change. The Whole Health and Wellness department implements programs that increase all areas of well-being including physical activity and healthy eating. Through partnerships in the community Veterans are granted greater access to such opportunities at clinics where resources may be more limited. 4. Specific Tasks: This partnership with a Coos Bay/North Bend area pool is to provide all necessary labor and materials for Veteran-only free swim and the option to participate in an instructor led aqua aerobic/movement/exercise class. The contract will reserve the pool facilities for one-hour sessions three times a week for 12-month periods of performance; cost will determine whether 2 or 3 days are possible.  5. Performance Monitoring: N/A 6. Specifications/Requirements: Supplying all equipment, materials, and instructors to accomplish task Supplying all required safety and/or assistive equipment and personnel  Provide instruction for the Veterans wishing to participate in guided exercise class Track attendance and provide quarterly reports on the number of Veterans who use the pool on a weekly and monthly basis. This information will be provided in an aggregated and anonymous format; no names or identifying information required. The facility and pool must be capable of supporting a minimum of 100 Veterans per each session The pool will have space to accommodate lap swimming/open exercise and an instructed exercise class for interested Veterans.  The pool must be in an indoor year-round temperature-controlled facility. The facility must be in Coos Bay or North Bend, Oregon. 7. Government Furnished Equipment (GFE)/Government Furnished Information (GFI): N/A 8. Other Pertinent Information or Special Considerations: 9. Risk Control: N/A 10. Place of Performance: Coos Bay/North Bend area pool The contractor is not required to provide service on the following U.S. Government holidays, nor will the Contractor be paid for these holidays. National holidays observed by the Federal Government: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any national holiday specifically declared by the President of the United States. 11. Period of Performance: Base, plus four option years. 12. Delivery Schedule: N/A 13. VA Electronic Invoicing Instructions: VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: 1. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. 2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org). Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.