Strategic Communications Services

{
  "id": 56977,
  "_slug": "sdfair",
  "title": "Strategic Communications Services",
  "status": "closed",
  "summary": "<p>The 22nd District Agricultural Association (hereinafter, \"District\") is releasing this RFP with the intent to award a single contract for Strategic Communications Services in support of District&rsquo;s public affairs programs, comprehensive planning process and any subsequent proposals, response to crises and unforeseen events and issues, and other engagement efforts. District is seeking a qualified individual or firm to work collaboratively with District Leadership to build a beneficial relationship with the public and key stakeholders and to raise awareness about the organization. Services include, but are not limited to, strategic communications, media relations, community relations, internal communications, crisis communications, public affairs, online and social media communications to support District, particularly as it embarks on a master planning process. <strong>Services will not be related to the San Diego County Fair unless otherwise directed by District during the contract's term.</strong></p><p>District's board and staff have been actively engaged in a strategic planning process that has elaborated on its purpose, mission, vision, and organizational values in pursuit of ensuring a quality experience to guests and patrons of the District properties including the Del Mar Fairgrounds, Surf &amp;Turf Recreation Center, and Del Mar Horsepark. Proposer is encouraged to elaborate on its alignment with the District&rsquo;s strategic direction.</p><p>Proposer should detail any plans to work with subcontractors to provide any services detailed in the Scope of Work.</p><p>The contract<strong> </strong>term shall be for one (1) year with two (2), two-year options to renew, at the sole and absolute discretion of District.&nbsp;The initial contract<strong> </strong>term is anticipated to begin November 8, 2023 and run through November 7, 2024. The last option year expires November 7, 2028. The contract is subject to annual evaluation and certification that the contractor has met all contract requirements. District may decide, in its sole and absolute discretion, whether to exercise any contract option under the contract.</p><p>Any contract resulting from this solicitation will be awarded to the Proposer whose proposal, as determined by the District, best meets the requirements set forth in this RFP. The District will use the Secondary Method scoring process, as explained in the DGS Contracting Manual, Volume 1, at Section 5.25, et seq., whereby proposals include, and are scored on, both a financial and qualitative component, and the award is based on the highest total score, which includes the sum of the score for the financial component and for the qualitative component. Considerations on the qualitative component are outlined in the following sections: <a href=\"https://procurement.opengov.com/portal/sdfair/projects/56977/document?section=485619\">Evaluation, Selection and Scoring Process</a> and <a href=\"https://procurement.opengov.com/portal/sdfair/projects/56977/document?section=485618\">Evaluation Criteria</a>. The award selection is based on a consideration of a combination of technical (qualitative component) and revenue factors (financial component) to determine (or derive) the proposal deemed most advantageous and of the greatest value to the District.</p><p>District may, at its sole and absolute discretion, reject any or all proposals, or parts thereof, or reject any item or items in this solicitation, and waive any irregularities or technicalities. The District may re-advertise this solicitation; postpone or cancel this solicitation, at any time, during the solicitation process. The decision as to who shall receive a contract award, or whether or not an award shall ever be made as a result of this solicitation, shall be at the sole and absolute discretion of the District. The District reserves the right to make an award without the consideration of option or renewal years, as the interests of the District may require.</p>",
  "isPaused": false,
  "template": {
    "title": "Request for Proposals - Secondary Method"
  },
  "addendums": [],
  "copyCount": 0,
  "isPrivate": false,
  "comingSoon": false,
  "created_at": "2023-08-15T15:57:11.979Z",
  "department": {
    "id": 3354,
    "name": "Administration"
  },
  "government": {
    "code": "sdfair",
    "organization": {
      "city": "Del Mar",
      "logo": "https://assets.procurement.opengov.com/logo-uploads/686b9285-09f4-401e-950e-0e07a7c2bb10_DMF-Logo_Home-of-SDCF_full-color.png",
      "name": "22nd District Agricultural Association",
      "phone": "(858)792-4263",
      "state": "CA",
      "website": "https://delmarfairgrounds.com/about-us/public-information/#bids",
      "zipCode": "92014",
      "address1": "2260 Jimmy Durante Blvd",
      "address2": null,
      "phoneExt": null,
      "timezone": "America/Los_Angeles",
      "countryCode": "US",
      "phoneCountry": "1"
    }
  },
  "financialId": "RFP 23-068",
  "closeOutReason": null,
  "closedSubstatus": "awarded",
  "proposalDeadline": "2023-09-29T22:00:00.000Z",
  "releaseProjectDate": "2023-09-01T16:13:41.784Z"
}